Company Description:

A Career with a Cause

At the Masonic Care Community, caring for the elderly is our core mission. Nestled in the beautiful Mohawk Valley of Central New York, MCC offers exceptional care for seniors. Our goal is to provide purposeful living for the people who call MCC home. MCC programs and services are not just available to Masons, we are open to the entire community.

Essential Job Functions:

• Prepares bi-weekly payroll via computer system for Director’s approval
• Maintains accurate payroll calendars for Wiley Hall staff (excluding dietary and housekeeping)
• Advises Director if tardiness, absenteeism, missed punches, etc. fall outside of MCC standards
• Preparation of employee termination and transfer slips
• Sets up new employee orientation for scheduling and payroll purposes
• Maintains strict confidentiality regarding employee information
• Distributes paychecks per policy

Staff and Scheduling Requirements

• Prepares a 2 week staffing schedule (at least 2 weeks in advance) with attention to requests for benefit time, staffing par levels and contractual obligations
• After Director’s approval, posts schedule for staff access in their work area
• Makes changes to schedule upon receipt of proper paperwork from affected staff member
• Makes calls to replace staff call-ins Notifies the households of staffing changes
• Follows procedures for awarding overtime and tracking mandatory overtime as outlined in contract
• Files staffing schedules for Administration / DOH review
• Tracts employee annual physicals from the Intra-net listing (reminds staff when due); notifies Director of non-compliance

Receptionist / Clerical Duties

• Performs administrative duties for Director, Case Manager and RCC’s by conducting research, preparing reports, handling confidential information, maintaining records, disseminating information, and coordinating projects and / or events
• Maintains awareness of Director’s calendar of meetings / scheduled events
• Answers telephone, receives and delivers messages, schedules appointments, responds to or initiates inquiries-either independently or as directed
• Handles incoming and outgoing mail
• Prepares and maintains schedules of resident outside appointments (specialists); internal appointments (salon and specialty clinics on MCC campus i.e. dental, podiatry, eye, ear) and transportation to same as needed
• Prepares letters, reports and forms
• Requisitions and maintains office and resident supplies
• Sets up and maintains files / resident charts / DOH forms and reports
• Maintains adequate copies of commonly used forms at all times
• Receives and calculates Gift Shoppe revenue
• Attends meetings and training sessions as required
• Keeps all resident and staff related sensitive information confidential
• Performs other duties as assigned by the Director

Job Qualifications:

• Associate Degree in Secretarial Science or equivalent experience preferred
• Knowledge and understanding of NYS DOH Assisted Living Regulations highly desired
• Must possess excellent interpersonal and communication skills
• Familiarity with basic principles of accounting desired
• Excellent organizational ability
• Must be detail-oriented with the ability to work independently
• Must possess good judgment and critical thinking skills
• Personal Computer skills, including Word Processing skills – Word/Excel

Benefits:

• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Free parking
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Utica, NY 13501: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: One location

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