The Position

Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City, will be invited to participate further in the selection process.

• The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes.
• The City reserves the right to limit the number of external applications accepted to the first one hundred (100) qualified applications.
• The hiring department has the discretion to consider internal applicants on the Eligibility list prior to considering all applicants on the Eligibility list

• 
  Will have knowledge of general accounting and fiscal practices as they relate to the accounts payable function;
• The ability to make complex and varied mathematical computations rapidly and accurately;
• The ability to work collaboratively with employees, officials, and public.

The Financial Services Agency

The Financial Services Agency provides support services to the citizens and businesses of Ontario, as well as to City Departments, with financial, budget development, procurement, accounting, payroll, and revenue services. The Agency's service objective is to direct the financial affairs of the City of Ontario, under the direction provided by the Mayor and City Council through their goals and objectives, in a timely, accurate, cost effective, and efficient manner. Financial Services Agency includes the following divisions: Accounting, Accounts Payable, Revenue/Accounts Receivable, Budget, Investments, Payroll, Purchasing and Special Districts. The City‘s vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario’s 2022 State of the City video by clicking on the link below as well as other links to learn more about the City.

Examples of Essential Functions

The essential functions typically performed by the Accounts Payable Technician include the following:

• 
  Performs accounts payable duties; prepares and processes all associated documents related to area of assignment.
• Receives and processes purchase orders and claims for payment in accordance with City policies and procedures; verifies invoices correspond to purchase orders.
• Reviews and reconciles vendor statements.
• Verifies and reconciles the accounts payable ledger.
• Produces, records, and issues checks to satisfy the City's accounts payable obligations; matches and compiles invoices to checks.
• Inputs data and prepares charts, graphs, tables, and reports by hand or by using a calculator or computer.
• Monitors and processes travel advances and travel expense reports.
• Maintains traditional and automated filing systems by sorting, filing, shelving, or storing materials, and checks accuracy and completeness of information being filed.
• Maintains various financial or statistical records requiring the use of independent judgment.
• Prepares periodic and special financial reports for both internal and external distribution.
• Interacts with the public or internal customers in person, via email, or over the telephone to obtain or to provide routine information or to resolve discrepancies.

Qualification Guidelines

Education

High school diploma or recognized equivalent.

Experience

Two or more years of experience in accounts payable, accounts receivable, procurement, or a related field. Two years of college experience within Accounting, Finance, Business Administration, or related field may be substituted for one year of related experience (for maximum of two years of experience).

Desirable

Able to perform 10-key by touch; Associate's degree in Accounting, Finance, Business Administration or a related field; experience with Microsoft Office products; and knowledge of municipal operations and organizations.

Supplemental Information

How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

List any relevant experience and education that demonstrates that you qualify for the position.
List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Supplemental Questions

To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices

Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the city of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile.

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.

GENERAL PROCESS

All applications received by the filing deadline will be screened. Those candidates determined to be the best qualified on the basis of experience, training and education, as submitted, will be invited to continue in the selection process.

• Candidates who successfully complete all phases of the selection process will be placed on an eligibility list. Current and future vacancies will be filled from this list. Lists typically last for 12 months but may be extended or abolished based upon the needs of the City.
• The City encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act and the Fair Employment and Housing Act. Individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process. Applicants with disabilities that affect sensory, manual, or speaking skills may be provided with a test in a format that does not require the use of the impaired skill. Persons requesting reasonable accommodation will be required to provide documentation of such a need.
• All potential employees may be required to pass a fingerprint review and a pre-employment physical examination prior to appointment.
• The City supports a Drug-Free Workplace. The pre-employment physical may include a drug screen.
• Successful candidates shall be required to complete a verification form designated by the Department of Homeland Security United States Citizenship and Immigration Services that certifies eligibility for employment in the United States of America.
• All City employees are required to sign a loyalty oath in accordance with California Government Code Section 3100.
• The provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this bulletin may be modified or revoked without notice.
• If applicable, official college transcripts may be required prior to receiving an offer of employment.

The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here www.ontariocityemployees.org.

Employees in this classification are under the Confidential Employees Compensation and Benefits Profile.