ACCOUNTS PAYABLE/RECEIVABLE RECEPTIONIST-HYDRAULIC SPECIALTY INC Job at Blaine Brothers
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We are a Minnesota based family owned business with a location in Fridley MN. We are looking to fill an Accounts Payable / Receivable Receptionist position. We are looking for someone detail oriented, with good computer skills, customer service experience preferred, a strong work ethic and a desire to be part of a team. You would be responsible for attending to the phone and interact with visitors face to face. Supply information regarding the organization to the general public, clients and customers. Handle Accounts Payable, Accounts Receivable, and electronic filing as assigned. Act as back-up for other office staff, as needed. Provide light administrative duties. The hours are M-F 8am-5pm. We like to work hard, play hard and take pride in everything we do!
Awarded “Star Tribune’s Top Workplace” 3 years in a row
The essential duties include:
- Answer the main telephone line into Hydraulic Specialty, Inc in a professional and cheerful manner.
- Screen and direct the calls by paging or forwarding to cell phones or voice mail.
- Page phone calls professionally over the intercom throughout the building.
- Must keep track of the calls that are holding and know who the caller is holding for when the calls ring back after 1 minute
- Direct callers asking for information about North American Trailer or Blaine Brothers to those locations
- Sort and mail out customer invoices daily
- Sort through the daily mail and distribute to recipients
Process Accounts Payable to include:
- Great work ethic
- Willingness to jump in and help out where needed
- Interact in Automated AP Solution to review all invoices for appropriate documentation and approval prior to entry into ERP System and prior to payment
- Ensure invoices are coded correctly and charged to the correct branch and departments.
- Submit/Enter Accounts Payable invoices into the ERP System
- Manage the e-mail inquiries from vendors and print off e-mailed invoices.
- Reconcile monthly Vendor Statements to ensure payables are entered timely.
- Help maintain accounting record filing and scanning into document filing system.
- Write hand checks for local purchases and post the checks into the ERP System.
Process Accounts Receivable to include:
- Process Credit Card, Check, and Cash customer payments, Post payments into the ERP System, and send journal references to Staff Accountant
- Scan Customer Checks daily to the bank via the remote scanner
- File check remittances into the document filing system
- Reconcile Credit Card, Check, and Cash receipts to daily batch totals
- Manage the Credit Card pre-authorizations from service calls and ensure they are processed timely
- Cashier and accept credit card payments for the Parts department, Repair Shop.
- Maintain the Hydraulic Specialty, Inc Petty Cash box.
- Take incoming customer phones calls to accept credit card customer payments
- Provide invoice copies and related documents to customers and employees as requested.
- Let Credit & Collections know when customer payments are missed/skipped and when there are over payment/short payments.
Other Office duties to include:
- File Repair Orders, Sales Orders, and other related paperwork into the document filing system.
- Responsible for ordering office & kitchen supplies
- Tidy and maintain the reception area
- Back up the additional office duties as necessary
Requirements
We'd love to have you as part of our team. The ideal candidate would have the following skills:
- Must be a team player.
- Previous customer service experience a plus.
- Strong computer skills.
- Friendly, courteous and have a can-do attitude.
- Strong customer service skills
- Attention to detail
- Good written and verbal communication skills
- Reliability and a dedication to be a hard worker
- Ability to learn and apply skills.
- Ability to work independently maintaining a safe, efficient, and friendly work environment
- Honesty and respect
But most importantly, we are looking for someone who fits with our company values:
- Values People
- Gives people with strengths the opportunity to exercise them
- Doesn't treat lack of success as failure
- Is very affirming and brings out the best in others
- Values and gives high quality
- Works hard
- Sees opportunities and integrates with existing business
- Is a good communicator
- Is humble
- Assumes responsibility for actions and commitments
- Attends to details
- Attends to operations
- Is competitive
A little about who we are:
Founded in 1968, Hydraulic Specialty, Inc. (HSI) is more than a distributor of brand name components, our name says exactly what we do and have been doing for thousands of satisfied customers for over 40 years. We are a full-service operation with big company expertise and small company attention to detail. At Hydraulic Specialty, Inc. our clients are treated with honesty and respect. We are part of the Blaine Brothers family of companies.
Our Vision
To be respected because of our strong family values that we put into every job we do.
Our Mission
Through our values we will strive to offer every one of our partners a helping hand in realizing their full potential by delivering value in parts, service, and sales in the industries we serve.
Please apply through Indeed.
Vets are encouraged to apply.
Hydraulic Specialty, Inc. is an EEO/AA/Minorities/Women/Vet/Disability Employer.
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