Essential duties include, but are not limited to:

• Liaise with the Hard Rock Corporate Vendor Registration Team and Contracts Administration Team to ensure Vendors are appropriately and timely added to the database
• Document conversations or special circumstances pertinent to an invoice in the AP system for future reference
• Ensure that PO/invoice information matches before routing for payment
• Ensure that invoices are processed timely to take advantage of terms and discounts offered
• Ensure that invoices requiring special payment handling are flagged
• Ensure that use tax, if applicable, is calculated
• Ensure the accuracy of general ledger coding
• Follow up on status of exceptions pending buyer resolution
• Follow up on status of invoices pending property approval
• Ensure that controls are maintained to prevent duplicate payments
• Insert and meter AP checks
• Post payment batches, stop payments, voids, and invoice reversals
• Print and distribute AP checks
• Route checks for manual signature, if necessary
• Submit positive pay file to the bank and ensure receipt
• Assist Vendors and Clients with inquiries regarding issues of payment
• Ensure all vendor documentation and updates are maintained
• Ensure that Vendor is set up correctly in the Accounting System
• Ensure that accurate, organized, and current AP records are maintained and record retention requirements are met in accordance with company policies
• Research, test, plan, design, and enhance workflow systems and processes
• Review and recommend new or revised practices and procedures to maximize the effectiveness of the AP function while protecting company assets
• Identify irregularities related to invoice processing, payment processing, vendor setup, and other related scenarios
• Notify Finance Leader immediately of irregularities or error
• Formulate action plans to identify and reduce the number of errors
• Make recommendations for operational enhancements that would provide for more streamlined processes or compliance while maintaining maximum customer service to all vendors/clients
• Assist with special projects as requested

Experience:

• High School diploma or equivalent
• At least 2 years’ of previous AP processing experience reconciling invoices to receipts/purchase orders, preferably using an integrated AP workflow application
• Demonstrate strong mathematical and problem resolution skills
• Demonstrate organizational skills to function effectively while maintaining attention to detail and meeting established deadlines
• Possess working knowledge of Microsoft Excel, Outlook, Word and Adobe software, including spreadsheet construction, use of formulas and formatting

• Ability to work effectively under pressure, multi-task, and meet established deadlines
• Ability to work within a fast-growth environment with changing priorities
• Ability to read, analyze, and evaluate reports
• Excellent customer service skills
• Have interpersonal skills to deal effectively with all levels of team member

Ability to establish and maintain effective working relationships with the general public, co-workers, STOF’s officials, and elected members