The Accounts Payable Clerk handles, compiles and maintains accounts payable records. Job duties include but are not limited to reviewing invoices for appropriate documentation and approval prior to payment; print and obtain signatures for accounts payable checks; distribute signed checks as required; acts as liaison between corporate and branch accounts payable departments; coordinate with vendors and their accounts; maintain reports, spreadsheets and accounts payable files; and assist financial officers and corporate personnel as necessary.

Required Skills:

• Problem Solving/Analysis
• Computer Proficiency
• QuickBooks Experience
• Microsoft Excel Experience
• Attention to Detail
• Communication Skills
• Organization Skills

Essential Duties:

Perform all aspects of the accounts payable function by matching purchase orders to Invoices. Identify errors or discrepancies and resolve before processing.

Prepare checks, including ACH transactions and web payments, and backup documentation.

Reconcile accounts payable related accounts; and submit journal entry requests to the Controller for adjustment to the general ledger.

Scan and enter invoices into tracking program, send scanned document to departments for approval and signatures; follow up as necessary.

Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors.

Assist with the sorting and opening of Business Office mail. Log all checks that are received and distribute to the proper department.

Enter new or update vendor names and data, send W-9 to vendor, enter ID# into system.

Complete credit applications as requested by vendors in order to establish a credit limit.

Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws.

Assist in annual audit by preparing assigned reports or providing documentation as directed by the Controller.

Education:
A high school diploma or equivalent is required and two years of Quick Books and bookkeeping experience is required.

Work Environment:
The job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, copier, fax machine and file cabinets.

Disclaimer:
The list of Requirements, Duties and Responsibilities is illustrative but no exhaustive. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change without notice.
Brand: Onvo Travel Plaza
Address: 2227 Scranton Carbondale Highway Scranton, PA - 18508
Property Description: 21B-Corporate
Property Number: S5T