Accounting Clerk- Branch Administrator Job at Terracare Associates
ARROWHEAD LANDSCAPE SERVICES | TERRACARE ASSOCIATES
Branch Administrator
Location: Golden, CO
Monarch Landscape Companies is a family of successful landscape brands in five states across the central and western United States and growing. In Colorado, we are Terracare Associates and Arrowhead Landscape Services. We are a values-based learning organization committed to being the best place to work as a landscape professional. At Monarch Landscape Companies, your achievements determine your rewards, your abilities define your success, and your professionalism leads to autonomy.
JOB SUMMARY: Responsible for the accurate and timely execution of administrative functions, in support of Branch operations in conjunction with regional office needs. Complete customer invoicing and handle any corrections needed.
MINIMUM QUALIFICATIONS:
Education
- High School diploma or equivalent
Experience
- 2-4 years related work experience
Specialized Skills
- Strong internal and external customer service
- Ability to demonstrate a positive professional demeanor and contribute to a culture of excellence
- Effective oral and written communication
- Ability to speak effectively before employees individually or in a group setting
- Proven track record of very high attention to detail and organization
- Proven ability to work within time constraints with limited supervision
- Ability to prioritize workload and change direction quickly depending on deadlines
- Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail
- Basic to intermediate understanding of the Microsoft Office Suite, CRM and ERP systems
- Ability to define problems, collect data, establish facts and draw valid conclusions
- Bi-lingual English/Spanish preferred, including ability to read, interpret and translate documents and make verbal presentations
- Ability to read, write and comprehend English
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Constantly required to talk, hear, see, sit, stand and walk
- Must be able to see at close vision, distant vision, peripherally, have depth perception and have the ability to adjust focus
- Frequent use of hands to manipulate, handle or feel objects, tools or controls
- Occasionally required to lift and/or move up to 25 pounds
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
- Constantly required to use computer-based systems
- Frequently sits for long periods of time in an office environment
ESSENTIAL DUTIES
1. Assist in organization of company functions and meetings including facility allocation and catering
2. Provide general clerical duties, including typing, faxing, scanning, answering phones, greeting visitors and filing
3. Handles all scheduling associated with office machine maintenance
1. Assist in organization of company functions and meetings including facility allocation and catering
2. Provide general clerical duties, including typing, faxing, scanning, answering phones, greeting visitors and filing
3. Handles all scheduling associated with office machine maintenance
Office Administration
1. Monitor the inventory of, and requests for all office supplies and completes online ordering
2. Welcome and directs visitors, vendors and applicants as front desk administrator
3. Responsible for complying with and meeting all company driven deadlines
4. Maintain and protect sensitive company data by adhering to internal security controls
1. Monitor the inventory of, and requests for all office supplies and completes online ordering
2. Welcome and directs visitors, vendors and applicants as front desk administrator
3. Responsible for complying with and meeting all company driven deadlines
4. Maintain and protect sensitive company data by adhering to internal security controls
Billing Administration
1. Complete customer invoicing for branch
2. Follow up on billing issues to create credits or adjustments as needed
3. Maintain WO’s by closing at the end of the billing process
4. Assist with collection of customer invoices as needed.
1. Complete customer invoicing for branch
2. Follow up on billing issues to create credits or adjustments as needed
3. Maintain WO’s by closing at the end of the billing process
4. Assist with collection of customer invoices as needed.
Contract Administration
1. Assist Business Development with contract proposals, RFP’s and customizing appropriate sales & marketing materials. Consult with Marketing/Customer Service as needed
2. Responsible for the setup and/or removal of all maintenance accounts in the various computer-based systems related to region operations
3. Responsible for generating renewals and revisions of active maintenance contracts
4. When assigned, handle portal activity for key clients and chain accounts
5. Maintain subcontractor list for contract and insurance compliance
6. All other duties as assigned.
1. Assist Business Development with contract proposals, RFP’s and customizing appropriate sales & marketing materials. Consult with Marketing/Customer Service as needed
2. Responsible for the setup and/or removal of all maintenance accounts in the various computer-based systems related to region operations
3. Responsible for generating renewals and revisions of active maintenance contracts
4. When assigned, handle portal activity for key clients and chain accounts
5. Maintain subcontractor list for contract and insurance compliance
6. All other duties as assigned.
Terracare
is an Equal Opportunity Employer.
Terracare is an E-Verify participating Employer.
Terracare is an E-Verify participating Employer.
Terracare
is an On Demand Daily Pay Employer.
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