Job Summary:

Assists with posting and processing of accounting transactions including, but not limited to, accounts payable, accounts receivable, and general ledger. Responsible for bi-weekly payroll processing and ensures payroll information is kept current and accurate. Maintains patient confidentiality and ensures compliance with HIPAA policies and procedures. Maintains strict confidentiality of financial and personnel matters.

Duties and Responsibilities:

Processes biweekly payroll and employee benefits:

Ensures that new employees are correctly entered into the payroll system timely and that GL distributions are accurate between departments.

Ensures that payroll is entered and paid timely. Ensures that employee changes for payroll are processed timely.

Reconciles various benefit withholding payroll records to General Ledger including dental insurance withholding, life insurance, medical insurance withholding.

Accrues monthly payroll and related taxes.

Ensures all related payroll taxes and reports are timely paid and filed.

Ensures accuracy of Vacation and Sick schedules for all staff and adjusts liability monthly.

Calculates and transmits employee pension and company match withholding timely.

Formally documents payroll process and procedures.

Enters previous day’s deposit information into the general ledger software program; confirms amounts entered in GL balance to bank records daily; prepares all miscellaneous deposits for the bank, processes checks electronically; informs billing of any deposit activity related to patient accounts/insurances.

Assists with month-end processes as needed

Assists with year-end audit.

Assists with the development and implementation of new procedures to improve the quality and quantity of work processed.

Attends and participates in meetings and in-services as required. Participates in professional development activities. Serves on committees as requested.

Performs related work as required and other duties (similar physical requirements and OSHA risk level) as assigned.

Required Skills:

Accounting: Demonstrates a working knowledge of accounting systems and government regulations, and cost allocation systems; maintains knowledge of, and acts in accordance with, current EMH policies and procedures.

Problem solving: Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

Interpersonal skills: Maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things; maintains friendly and supportive relationships with coworkers; talks through problems to keep channels of communication open and maintain a high level of trust; realizes the importance of, and practices, good customer service; and able to communicate effectively with people of varying cultures, socio-economic backgrounds, languages, and educational levels.

Oral communication: Speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills.

Written communication: Edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

Planning/organizing: Prioritizes and plans work activities, uses time efficiently

Quality control: Understands the importance of compliance standards and pays close attention to accuracy and detail when performing duties.

Adaptability: Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

Dependability: Consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

Safety and security: Actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.

Computer & Math: Proficient in Microsoft Word, Outlook, and Excel; accurately calculates and interprets math and statistics.

Education and Qualifications:

Education: Associates degree in Accounting or Business Administration; Bachelor’s degree in Accounting or Business Administration, preferred. High school diploma preferred or GED required.

Experience: At least two years basic bookkeeping experience in an office setting. One year experience in payroll preferred.