Position: Senior Administrative Assistant
Location: West Point, PA

Role Summary:

• The Administrative Associate provides proactive, high-quality, flexible, and reliable administrative support to the Process Chemistry and Discovery Process Chemistry group in Process Research & Development.
• This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of team members.
• We are seeking candidates who are proactive and act with a sense of urgency, thrive in complexity, demonstrate resilience, and model the highest caliber of values and standards.
• In addition to supporting the Process Chemistry and Discovery Process Chemistry groups, the role supports various division-related committees and meetings that enhance the division and further its goals.

The primary activities include but are not limited to the following:

• General Secretarial/Clerical duties
• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments
• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills
• Develop reports, presentations, tables, graphs, and correspondence using appropriate software.
• Works in teams or independently as needed and as relevant to complete work assignments and various tasks
• Calendar scheduling/planning; coordinating and scheduling complex multi-leg and international travel arrangements (I personally don't think the travel bit is needed because for the most part people book their own travel; might consider adding managing calendars for multiple executives)
• Communication Skills must be at a level to effectively interact with company executives and internal/external clients to maintain workflow
• Ability to handle and prioritize many simultaneous assignments
• Experience with event planning and coordination
• Extraordinary attention to detail
• Just a few additional items I thought about as primary duties: completing monthly expense reports for several managers, monthly org charts for DPC/PC, also a big one would be scheduling candidates.

Minimum required education:

• High School Diploma
• Preferred education:
• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and skills:

• Minimum of (5) years Administrative Assistant experience.
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel (again not sure if this is needed)
• SAP experience: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms
• Professional communication skills.

Quals-

• Candidate should have 8+ yrs exp as an Admin Asst and 4 yrs working for Senior Management.
• Candidate will support 1 AVP and 3 ED, Former Client Employee if preferred with 8 + years of experience.
• Need someone that can comes in running.
• Organization is responsible for the Vaccine process in Research & Development.
• Advanced computer experience (MS Outlook, Word, Excel, Power Point) and operation of Client internal systems such as travel system, Ariba (expenses, catalog and non-catalog shopping, payment requests).
• Team site usage.
• Preferred experience with MyLearning.