Overview:
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Scope of Position:* The Senior Administrative Assistant, Workplace and Property Services (WPS) will provide administrative and operational support for the WPS Director and WPS leadership. Serving in this role will include but is not limited to managing budget reports and planning, project specific communication, event planning, and BCWI action planning.

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Reports to:* Director, Workplace and Property Services
Responsibilities:

• Creates a serving, welcoming, and relationally safe environment for all that interact with the Workplace and Property Services Department

• Supports the Director, Workplace and Property Services administratively by:
• Managing calendar through scheduling and planning of meetings
• Attending meetings as needed
• Producing information by transcribing, formatting, inputting, text, data, and graphics

• Supports the WPS leadership team administratively by:
• Maintaining staff profiles in managed systems
• Maintaining certificates of insurance for vendors and contractors
• Entering weekly schedules for Workplace and Property Services team members into TimeClock
• Conducting weekly audits in TimeClock for accuracy and adjusting hours as needed
• Managing the monthly budget reports and tracking trends by area

• Supports the WPS team administratively by:
• Managing the annual budgeting process
• Attending weekly internal operations meeting (Rundown) and communicating weekly needs to WPS team
• Developing and coordinating internal project communication with WinShape Communications
• Supporting BCWI action planning
• Managing staff activities and recognition as it pertains to celebrating WPS team members birthdays, milestone anniversaries, and other events as needed

• Performs other duties and tasks as assigned by the Director, Workplace and Property Services

Qualifications:

• Bachelor’s degree in Business Administration (or related field), or equivalent work experience

• Requires 0-2 years of related work experience
• Proficiency in the use of Microsoft Word, Excel, Power Point, and Outlook
• Ability to write and communicate with clarity and simplicity
• Exhibit the following competencies: dependability, team player, job knowledge, initiative, communication, organization
• Commitment to the WinShape Foundation’s core values: People, Results, Excellence, Stewardship, and Safety

Job Type: Part-time

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