PRIMARY PURPOSE:
Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

QUALIFICATIONS:
TEA certification requirements
High School Graduate or GED
Ability to type 45 words per minute (60 or more words per minute is preferred)
Course work in typing, shorthand, bookkeeping and general business practices preferred
Extensive experience in performing stenographic and clerical work
A thorough knowledge of modern business practices and procedures and of business English, Spelling and Commercial terminology
An extensive knowledge of the operations, functions, and general scope of authority of the School Administration and School Board
The ability to handle delegated administrative details
The ability to write clear and concise memoranda, directives, or letters without close supervision
The ability to carry out instructions and develop comprehensive plans with a minimum of supervision
The ability to meet the public in a pleasant composed cordial manner, and to speak clearly and effectively
The ability to establish and maintain effective working relations with all district employees as well as the general public

MAJOR RESPONSIBILITIES AND DUTIES:

• The employee contributes to a positive atmosphere in an environment conducive to excellence.
• The employee assumes responsibility for acquiring those skills necessary for assigned duties.
• The employee displays emotional stability at all times.
• The employee displays an ethical attitude at all times.
• The employee promotes a positive attitude in the workplace.
• The employee maintains a good attendance record.
• Maintain district credit by exam files; i.e., study guides, exams, and keys.
• Receive visitors, ascertain the purpose of the visit, attend to visitors’ business or refers him/her to the proper person or office.
• Maintain effective public relations with the general public.
• Provide superior clerical and stenographic assistance.
• Keep informed on local and state laws, rules and regulations, explain applicable regulations and policies to appropriate persons.
• Review incoming and outgoing correspondence, memoranda, reports and similar materials for the purpose of summarizing and/or referring to proper persons.
• Prepare correspondence, memoranda, forms, requisitions, and other records.
• Maintain records in an efficient manner.
• The employee efficiently performs office procedures.
• The employee demonstrates proficiency in the required skills that the position demands.
• The employee uses time effectively and safely.
• The employee demonstrates excellence in relationships with school personnel, students, patrons and the community.
• The employee is aware of his/her responsibilities and the effects of his/her actions.
• Performs necessary bookkeeping functions such as simple statement analysis, appropriate records for executive, banking operations, bookkeeping systems, etc., if needed.
• Keeps up with payroll on a daily basis for personnel if needed.
• Orders supplies for students, teachers and the office.
• Types Purchase Orders, receives and checks out materials.
• Maintain of all office equipment to be maintained and or serviced.
• Performs all duties in a safe manner to avoid injury to oneself and/or to others.
• Performs other related duties as assigned.

EQUIPMENT USED:

• Typewriter, computer, printer, copier, fax machine, calculator, telephone and shredder

WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress, repetitive hand motions, prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Edinburg Consolidated Independent School District does not discriminate against any employee or applicant for
employment because of race, color, gender, age, national origin, disability, military status, or on any other basis
prohibited by law.