Secretary, Childcare Programs (6840) Job at Bastrop Independent School District
Job Description
Job Title
Secretary, Childcare Programs
Evaluation Type
Department
Community Relations
Pay Grade
P6
FLSA
Exempt
Date Revised
December 2022
Supervisor
Director of Community Relations
BASIC FUNCTION & RESPONSIBILITY: Direct and manage the routine work activities and provide clerical service for a department and other staff members.
CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
MANAGEMENT OF ADMINISTRATIVE, FISCAL AND/OR FACILITIES FUNCTIONS:
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare correspondence, forms, reports, etc., for the department and other staff members using a
- personal computer.
- Compile pertinent data as needed when preparing various state and local reports.
- Maintain physical and computerized departmental files.
- Maintain student records as needed.
Accounting
- Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
- Assist with the preparation of purchase orders and payment authorizations.
- Assist with department budgetary matters; developing and maintaining.
- Monitor and process personnel time records including leave requests and reports; compile information and submit to the central office.
Other
- Meet and greet customers both in person and over the phone.
- Maintain a schedule of appointments and make travel arrangements for department staff.
- Receive, sort, and distribute mail and other documents to department staff.
- Receive, store, issue supplies and equipment.
- Maintain confidentiality of information.
- Keep informed of and comply with all state and district policies and regulations concerning primary job functions.
Supervisory Responsibilities: None
Working Conditions:
Equipment Used:
Personal computer, printer, calculator, copier, and fax machine
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions
Maintain emotional control under stress
Repetitive hand motions
Prolonged use of computer
Ability to communicate effectively (verbal and written)
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