PROJECT/OFFICE ASSISTANT

What we Do or Who Are we: Our Shore Power System was designed and developed with the cruise line back in 2004 here in Seattle, Washington. We are a Shore Power Developer, Operator and Maintainer for Cruise Ship Shore Power Systems located throughout North America. Our systems help reduce the local emissions while cruise ships are at port. This position is focused on the maintenance, operation, and coordination of 10 patented shore power systems. Be part of the GREEN team as we do our part to improve our planet.

SUMMARY
Watts Marine, a leader in the Shore Power Services industry is looking for a highly motivated, dependable candidate to fill our Project Assistant position at our office in Kingston, WA.

Watts Marine offers a competitive salary and benefits including, but not limited to: paid Medical, Vision and Dental for the employee, Simple IRA matching program and a generous PTO policy. Come join us and become a member of a great team!

The Watts Marine Project Assistant – Supports and maintains Marine operations as described below.

ESSENTIAL DUTIES & RESPONSIBILITIES
The following are the duties associated with being a Watts Marine Project Assistant. Other duties may be assigned as necessary.

1. Demonstrate flexibility when performing job duties whenever volume and requests for services require. Ability to pitch in where necessary.

2. Represent Watts Marine with the highest of professional standards to all our partners and customers.
3. Reliable, regular attendance and availability during core business hours. In office position.
4. Responsiveness to department, team, and customers.
5. Ability to implement a team-oriented philosophy and approach when dealing with projects, co-workers, and customers.
6. Assist Project Managers with tracking project tasks, scheduling and ordering. Request PO's and track until delivery.
7. Maintain and write processes/procedures.
8. Assist the department with marketing efforts.
9. Reconciliation of monthly project billings, change orders and ensuring that the projects are billed in a timely manner.
10. Keep job folders up to date
11. Prepare and answer emails and traditional correspondence with customers, potential customers and other relevant third parties.
12. Assist Accounts Receivable, as necessary.
13. Assist with contracts as needed utilizing company templates.
14. Prepare and format proposals per direction of Project Manager utilizing Marine templates.
15. Assist with tracking of new leads and the correspondence that this requires.
16. Manage file structure and templates as needed.

17.Assist with HR programs when needed

18. Assists with taking notes for meetings, follows up and comes prepared with their own discussion topics and ideas.

19. Assists with as built drawing updates

20. Manages the project mailing and other office duties as necessary.

COMPETENCY:
To perform the job of Project Assistant - an individual should demonstrate the following competencies:

1. Problem Solving – Identifies and resolves problems in a timely, productive, and proactive manner.

2. Technical Skills – Microsoft 365/Office proficient. Ability to build templates and spreadsheets. Strives to continuously build knowledge and technological skills relevant to the position. CAD not required but would be a plus in this job.

3. Customer Service - Responds promptly and politely to requests for service and assistance to both internal and external customers, potential customers, and co-workers. Answer phones and emails when necessary.

4. Interpersonal – Maintains confidentiality and loyalty to Watts Marine
5. Communication – Speaks clearly; listens and gets clarification; Responds well to questions; Able to read and interpret written information, participates in meetings.
6. Teamwork – Contributes to building a positive team spirit and works in a collaborative and cooperative manner
7. Quality - Demonstrates accuracy and thoroughness
8. Adaptability – Able to deal with frequent change, delays or unexpected events
9. Dependability – Takes responsibility for own actions; Is consistently at work and on time
10. Planning/Organizing – Uses time efficiently and is a self starter
11. Professionalism – Approaches others in an appropriate and professional manner
12. Initiative – Undertakes self-development activities, asks for help when needed and seeks to improve problem areas.
13. Safety – Observes safety procedures

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience
Associate degree (A.A.) or equivalent from two-year college or technical school; or 2 years related experience and/or training or equivalent combination of education and experience.

Language Ability
Ability to read and interpret basic documents in English; Ability to write basic correspondence.

Math Ability
Ability to add, subtract, multiply and divide in all units of measure.

Reasoning Ability
Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form.

Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Office Suite, Excel, database entry, and project task programs. Ability to learn new software on the fly and implement quickly.

Certificates and Licenses
None

Supervisory Responsibilities
None

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but may vary.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to walk stand, sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Kingston, WA 98346: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Project Assistant: 2 years (Required)

Work Location: In person

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