Program Manager Job at Boston Medical Center
POSITION SUMMARY:
Under the supervision of the Principal Investigator (PI), the Program Manager is responsible for planning and managing the overall execution of research initiatives by the PI, including meeting necessary quality, budget, and timeline targets, and making or recommending operational strategies and/or decisions (with input from study team and PI) in support of achieving research objectives. Major responsibilities include working with the study team to develop study protocols, assessment instruments, and protocols; monitoring study implementation and data quality at study sites; mentoring study team; preparing and assisting development of manuscripts and presentations; and ensuring compliance with reporting to grant funding institutes.
Position: Program Manager
Department: Infectious Disease
Schedule: Full Time
ESSENTIAL RESPONSIBILITIES / DUTIES:
Research Project Implementation
Regulatory and Financial Management
Administrative Support
Personnel Management
JOB REQUIREMENTS:
EDUCATION:
EXPERIENCE:
CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:
Knowledge & Skills:
Req id: 29530
Under the supervision of the Principal Investigator (PI), the Program Manager is responsible for planning and managing the overall execution of research initiatives by the PI, including meeting necessary quality, budget, and timeline targets, and making or recommending operational strategies and/or decisions (with input from study team and PI) in support of achieving research objectives. Major responsibilities include working with the study team to develop study protocols, assessment instruments, and protocols; monitoring study implementation and data quality at study sites; mentoring study team; preparing and assisting development of manuscripts and presentations; and ensuring compliance with reporting to grant funding institutes.
Position: Program Manager
Department: Infectious Disease
Schedule: Full Time
ESSENTIAL RESPONSIBILITIES / DUTIES:
Research Project Implementation
- Works with the PI to recommend, create, and implement changes across research portfolio.
- Provide program-level direction to study coordinators on the development of protocols, SOP/MOPs, data collection procedures, clinical and data quality management plans, data collection instruments, and training materials.
- Work with the research team to facilitate & ensure protocol adherence, data and clinical quality assurance activities, timely and accurate data collection, and timeline adherence to achieve study goals.
- Provides input on data cleaning and analysis across research portfolio. Assist investigators with the interpretation of data collected and preparation of study reports.
- Ensure recruitment goals are met and contribute to developing and implementing recruitment and retention strategies.
- Work with PI and research team to develop presentations, abstracts, and manuscripts, with lead or co-authorship opportunities.
Regulatory and Financial Management
- Develop and submit annual progress reports for submission to all external funding agencies/sponsors (e.g., NIH).
- Perform activities related to IRB protocols: 1) develop new protocols, 2) submit amendments as needed, 3) ensure investigators and staff are compliant with training regulations, 4) track & report adverse events & 5) draft progress reports.
- Works with PI to develop budgets.
- Conduct regular budget tracking and forecasting.
- Functions as a key liaison with funding sources and regulatory agencies. Ensures clear communication and compliance.
Administrative Support
- Ensures the smooth integration of all study components.
- Work with PI to prepare communications on progress of and findings from studies to external stakeholders.
- Monitors guidelines and policies with the purpose of ensuring compliance with all government regulations, as well as maintaining alignment with the organization's mission.
- Coordinates monthly research meetings to review project status and progress, discusses group topics of concern. Schedules and leads other meetings, as needed.
- Assists with identifying funding sources and in the preparation of grant proposals (literature searches, develops budgets, assembles supporting materials, writes select sections, and submits grant applications).
Personnel Management
- Leads the selection of qualified employees for employment following all policies, guidelines, and applicable laws, working with Program Director, department managers, and Human Resources.
- Responsible for effective personnel management including training, directing, chairing meetings, mentoring and instilling a commitment to quality and excellence.
- Monitors productivity and performance to identify and evaluate research team strengths and training opportunities in relation to operational effectiveness.
- Conducts employee performance evaluations and disciplines when appropriate to include termination, with appropriate supportive documentation as per established policy.
- Maintains personnel files for all assigned staff, including current CV, current job description, core competency ratings, mandatory education requirements, continuing education requirements, and yearly performance evaluation/goals and objectives.
- Maintains time off records; processes all payroll requests, action forms, time cards and vendor/sub-contractor billing.
- Assists with orientation and supervision of graduate interns (e.g. public health or medical students), residents and research assistants rotating through the department.
- Perform other duties as needed.
- Adhere to all of the principles of RESPECT.
JOB REQUIREMENTS:
EDUCATION:
- Requires a Bachelor's degree (Masters preferred) with an emphasis in public administration or public health
EXPERIENCE:
- Minimum of three years of related work experience required. Supervisory experience is desirable.
CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:
- None
Knowledge & Skills:
- Ability to provide leadership and coordinate the work of a team of assigned team members.
- Excellent oral and written communication skills; ability to be detailed oriented in all notes and documentation.
- Demonstrated ability and experience in areas such as grant management, training, team building, program development/management, problem solving, and community building.
- Ability to analyze needs and apply resources effectively to meet those needs.
- Ability to achieve targeted results through motivating, mobilizing, and delegating to others.
- Experience with Windows, Word, Excel, Outlook, Internet and web page usage/updating, social networking and other technologies that can be used to further carry the program's mission.
- Demonstrated skills in the provision of services in a multicultural environment.
- Bilingual skills preferred.
Req id: 29530
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