Program Assistant Job at XP Synergy
Program Assistant
Under the direction of the Program Specialist, the Program Assistant provides operational and administrative assistance to office staff, performs a variety of administrative, coordination and logistical services in support of the operations of the office, and assists with information management for the team.
Responsibilities
- Maintains confidential records for the Directors, Specialists and Coordinators
- Works directly with consumers for scheduling appointments, follow-up calls, courtesy calls
- Acknowledges receipt of correspondence and documentation
- Assists other team members in preparing and formatting documents, including PowerPoint presentations
- Develops and maintains an efficient filing system for the team
- Maintains and updates team’s databases and mailing lists using the Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook Exchange
- Organizes regular team meetings and conference calls/video-conferences, including the preparation and distribution of documents and providing the necessary technical devices
- Takes minutes of regular team meetings and other meetings
- Works with other Assistants to coordinate work activities, meet deadlines, and provide support where needed
- Performs other related duties in accordance with instructions from team members
Qualifications:
· Associates Degree
· At least 2 years of relatable work experience
· Highly Organized
· Reliable
· Problem solver
· Proficient Customer Service Skills
· Time management skills
· High comprehension level of processes and protocols
· Effective communication skills
· Able to Multi-task
· Proficient in Microsoft Office Products: Word, Excel, and PowerPoint
· Must be able to adhere to confidentiality terms
· Must possess honesty, integrity and professionalism
· Must have reliable transportation
Job Type: Full-time
Pay: $40,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Associate (Required)
Experience:
- Microsoft Office: 2 years (Preferred)
- Invoicing: 2 years (Preferred)
Work Location: One location
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