Professional Staff Assistant 1 Job at Los Alamos National Laboratory
What You Will Do
Detonator Production (DP) is looking to fill a vital position on their Business Operations Team. As Professional Staff Assistant (PSA), you will provide administrative support for a wide variety of important functions supporting Group and Division leaders as well as the greater DP staff. This position will directly support DPs Division Leader and staff.
This role will serve as the floor lead for DP Administrative Assistants directing administrative operations across all DP Groups. If selected, you will work closely with DP Division leaders receiving and translating guidance to the administrative team as well as to the group level leaders. Additional duties include advising Division and Group Leaders on administrative workflows and functions to best support the division, building training and development plans for each respective job category in DP, fast-paced scheduling, multi-tasking, coordinating travel, ordering computer supplies, accessories, and office supplies, updating organizational rosters, supporting hiring efforts, supporting the management of office space efforts and renovations, managing multiple conference rooms, preparing and quality checking correspondence, and more.
What You Need
Minimum Job Requirements:
Safety and Security: Demonstrated ability to ensure safety and security compliance, maintain required safety and security training and procedures, and making safety and security an integral part of every task.
Multi-Tasking/Critical Thinking: Demonstrated ability to perform a wide range of administrative and office-related functions and activities requiring judgment in resolving issues of moderate complexity or in making recommendations and balancing changing priorities. Successful experience multi-tasking and maintaining flexibility with changing priorities is a must.
Communications: Demonstrated ability to generate a variety of internal and external correspondence, reports, spreadsheets, and forms, with limited supervision and general instruction. Demonstrated ability to guide and direct leaderships vision to throughout a small team. Demonstrated ability to advise leaders on the recommended administrative workflows and paths to maximize efficiency in administrative operations. Demonstrated ability to communicate with all levels of employees and leaders across the organization in a timely and professional manner. Experience managing communications at the division level or equivalent.
Tasks / Tracking: Demonstrated ability to maintain electronic and hard copy files in established systems, coordinate calendars and schedules, compile and/or support division level presentations/meetings, and coordinate logistics.
Teamwork: Demonstrated ability to promote positive teamwork and cohesion throughout the Business Operations Team. Demonstrated ability to foster an environment for helping and teaching other team members. Experience
Education/Experience: Position requires a bachelor's degree and 2 years related experience; or an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
Ability to thrive and contribute positively to a very cohesive and highly efficient team of administrative professionals where kindness, willingness to share and teach other team members, and a positive attitude are of the utmost importance while also maintaining a fast-paced workload.
Experience motivating the Division Leadership's mission and vision across the Business Operations Team and the wider division is desired.
Experience working in an administrative role within the Department of Energy is desired.
Experience directly supporting Division Level (or equivalent) leadership is desired.
Active Q clearance is desired.
Work Schedule:
Detonator Production work 4 x 10-hour shifts per week, Mon-Thurs.
Location: This position will be located in Los Alamos, NM.
COVID Vaccine:
The COVID vaccine is mandatory for all Laboratory employees, on-site contractors, and on-site subcontractors unless granted an accommodation under applicable state or federal law. This requirement will apply to those working on-site, those teleworking, and all new hires.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is a 1 year.
Note to Applicants:
Please clearly include in your resume how you meet all the requirements for this position.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance which requires US Citizenship except in extremely rare circumstances. Dependent upon position, additional authorization to access nuclear weapons information may be required that may or may not be available to dual citizens depending upon the circumstances.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.Employment StatusFull Time
Detonator Production (DP) is looking to fill a vital position on their Business Operations Team. As Professional Staff Assistant (PSA), you will provide administrative support for a wide variety of important functions supporting Group and Division leaders as well as the greater DP staff. This position will directly support DPs Division Leader and staff.
This role will serve as the floor lead for DP Administrative Assistants directing administrative operations across all DP Groups. If selected, you will work closely with DP Division leaders receiving and translating guidance to the administrative team as well as to the group level leaders. Additional duties include advising Division and Group Leaders on administrative workflows and functions to best support the division, building training and development plans for each respective job category in DP, fast-paced scheduling, multi-tasking, coordinating travel, ordering computer supplies, accessories, and office supplies, updating organizational rosters, supporting hiring efforts, supporting the management of office space efforts and renovations, managing multiple conference rooms, preparing and quality checking correspondence, and more.
What You Need
Minimum Job Requirements:
Safety and Security: Demonstrated ability to ensure safety and security compliance, maintain required safety and security training and procedures, and making safety and security an integral part of every task.
Multi-Tasking/Critical Thinking: Demonstrated ability to perform a wide range of administrative and office-related functions and activities requiring judgment in resolving issues of moderate complexity or in making recommendations and balancing changing priorities. Successful experience multi-tasking and maintaining flexibility with changing priorities is a must.
Communications: Demonstrated ability to generate a variety of internal and external correspondence, reports, spreadsheets, and forms, with limited supervision and general instruction. Demonstrated ability to guide and direct leaderships vision to throughout a small team. Demonstrated ability to advise leaders on the recommended administrative workflows and paths to maximize efficiency in administrative operations. Demonstrated ability to communicate with all levels of employees and leaders across the organization in a timely and professional manner. Experience managing communications at the division level or equivalent.
Tasks / Tracking: Demonstrated ability to maintain electronic and hard copy files in established systems, coordinate calendars and schedules, compile and/or support division level presentations/meetings, and coordinate logistics.
Teamwork: Demonstrated ability to promote positive teamwork and cohesion throughout the Business Operations Team. Demonstrated ability to foster an environment for helping and teaching other team members. Experience
Education/Experience: Position requires a bachelor's degree and 2 years related experience; or an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
Ability to thrive and contribute positively to a very cohesive and highly efficient team of administrative professionals where kindness, willingness to share and teach other team members, and a positive attitude are of the utmost importance while also maintaining a fast-paced workload.
Experience motivating the Division Leadership's mission and vision across the Business Operations Team and the wider division is desired.
Experience working in an administrative role within the Department of Energy is desired.
Experience directly supporting Division Level (or equivalent) leadership is desired.
Active Q clearance is desired.
Work Schedule:
Detonator Production work 4 x 10-hour shifts per week, Mon-Thurs.
Location: This position will be located in Los Alamos, NM.
COVID Vaccine:
The COVID vaccine is mandatory for all Laboratory employees, on-site contractors, and on-site subcontractors unless granted an accommodation under applicable state or federal law. This requirement will apply to those working on-site, those teleworking, and all new hires.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is a 1 year.
Note to Applicants:
Please clearly include in your resume how you meet all the requirements for this position.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
- PPO or High Deductible medical insurance with the same large nationwide network
- Dental and vision insurance
- Free basic life and disability insurance
- Paid childbirth and parental leave
- Award-winning 401(k) (6% matching plus 3.5% annually)
- Learning opportunities and tuition assistance
- Flexible schedules and time off (paid sick, vacation, and holidays)
- Onsite gyms and wellness programs
- Extensive relocation packages (outside a 50 mile radius)
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance which requires US Citizenship except in extremely rare circumstances. Dependent upon position, additional authorization to access nuclear weapons information may be required that may or may not be available to dual citizens depending upon the circumstances.
- Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.Employment StatusFull Time
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