Description:

Reporting to the Supervisor, Operational Procurement (Materials or Services), this position is responsible for the procurement of goods and services, internal customer service, and purchase order management. As the primary point of contact for the organization’s transactional procurement needs, the Procurement Specialist’s primary work includes conducting project-specific competitive bidding and the issuance of purchase orders to 3rd party vendors.

Summary:

• Prepare, develop and issue competitive bid documents (RFI, RFQ, RFP, or Formal Tender) based on scope and specifications provided by internal stakeholders.

• Receive and summarize bids, analyze, and evaluate vendor responses using spreadsheets and other applications and tools, as required.

• Analyze and interpret specifications, contracts, purchase orders, and work orders.

• Guide Evaluation Committees through the evaluation of formal competitive procurement processes and act as the principal point of contact for internal stakeholders to effectively request and communicate action items and status.

• Ability to lead meetings, presentations, and trainings regarding applicable procurement processes.

• Communicate effectively with end users, suppliers, and contract administrators.

• Ability to stay organized, have great attention to detail, be professional, articulate and patient.

• Recommend, award, and establish purchase orders and project-specific contracts based on the organization’s financial and contractual approval levels and in accordance with Procurement & Contracting practices and guidelines.

• Convert approved Requisitions into Purchase Orders for issuance to vendors.

• Complete all necessary paperwork and transactions to enable close out of purchase orders in the system.

• Resolve short shipments, delivery date issues, shipping errors, etc.

• Possess excellent computer skills in Excel, Word and data analysis, as well as experience with ERP and File Sharing technology.

• Fluent in Spanish and English (being able to read, speak, and write); including excellent communication skills in writing in both languages.

• Perform major storm restoration work and associated drills as assigned.

• Follow all policies and procedures.

• Keep organized contract and purchase orders files to ensure compliance and documentation of the procurement process.

• Other duties as assigned.

Required Education and Experience

• Bachelor of Business Administration, accounting, law, pre-law, project management, or equivalent experience.

Preferred Education and Experience

• Experience with Electric Utility operations and / or large, complex organizations, purchasing process for federally funded projects or government contracts is highly desirable

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Santurce, PR 00907: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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