Office Specialist 2 (DEIB) Job at Eastern Oregon University
Overview
The Office Specialist 2 position provides important services and support in the Multicultural Center of the Diversity, Equity, Inclusion and Belonging (DEIB) Department at Eastern Oregon University. Eastern Oregon University is committed to continue building a diverse and inclusive community and learning environment by promoting mutual respect, participation, and inclusiveness in all aspects of the university community, both on and off-campus.
The Office Specialist 2 incumbent is the department receptionist responsible for professoinally greeting all students, faculty, staff, and visitors and providing accurate and timely information in a earnest and courteous manner. The incumbent administratively supports DEIB program initiatives including the activities, events and program needs of the:
The Office Specialist 2 position provides important services and support in the Multicultural Center of the Diversity, Equity, Inclusion and Belonging (DEIB) Department at Eastern Oregon University. Eastern Oregon University is committed to continue building a diverse and inclusive community and learning environment by promoting mutual respect, participation, and inclusiveness in all aspects of the university community, both on and off-campus.
The Office Specialist 2 incumbent is the department receptionist responsible for professoinally greeting all students, faculty, staff, and visitors and providing accurate and timely information in a earnest and courteous manner. The incumbent administratively supports DEIB program initiatives including the activities, events and program needs of the:
- Multicultural Center;
- The Rural & Native American Program;
- The International Student Services Program;, and
- The Student Resource Advocate position.
The Office Specialist 2 has delegated business support oversight which includes but is not limited to providing:
- General DEIB office support;
- Maintaining daily office operations;
- Processing documents;
- Creating and maintaining files;
- Compiling program statistics and assessments;
- Communicating and disseminating information to students, faculty and staff regarding program operations, services and events;
- Monitoring budgets and expenses which include FIS and SIS reports, query and payment processing;
- Assisting with the multicultural recruitment and retention process and communications;
- Promoting and providing a supportive accessible, safe and inclusive space for learning and collaboration;
- Developing, updating and maintaining resource materials to enhance learning and program needs; and
- Ensuring all of DEIB websites are up-to-date with current information.
The incumbent reports directly to the Associate Vice President for DEIB.
The goal of DEIB’s Multicultural Programs & Services is to develop and deliver programs and services designed to support and retain students from socially and culturally diverse backgrounds. DEIB offers an inclusive educational environment that nurtures cross-cultural communication and fosters the exchange of diverse perspectives and ideals. DEIB is committed to offering students a place to engage in multicultural activities that enhance their social and academic endeavors as well as prepare them for success in a diverse global society.
- Assist the director with program development, coordination and implementation.
- Serve as a front-line and first point on contact for student, faculty, staff and visitors to MSPS programs.
- Oversee daily operations of the MSPS (i.e. maintain electronic and manual files, answer phones, prepare memos/letters, generate reports, make copies, purchase requisitions, bookkeeping, travel advance and reimbursements.)
- Collect, compile and organize program statistics, evaluations and assessment for the MSPS annual reports and other usage such as grant applications.
- Assist with hiring, supervising, training and assigning work for student staff.
- Schedule appointments and maintain the MSPS professional staff’s calendar.
- Assist with the coordination of the MSPS programming including, events, orientation, visitations, conferences, performances, and guest speakers.
- Update and maintain the International Student program, Multicultural Center, Rural & Native American programs website.
- Serve as a resource for multicultural student clubs including responding to inquiries, explaining and clarifying rules, processes, and procedures as well as providing information about available services
- Assist in collaboration with other departments to integrate multicultural and diversity activities on campus to improve student learning and to foster a sense of belonging.
- Perform daily office duties including organizing and maintaining filing systems, reading, sorting and distributing incoming mail; ordering office supplies; and maintaining equipment and supply inventory.
- Process reports including data gathering, review, and analysis.
- Create and revise manuals related to unit or department programs and services, including writing, editing, proofing, and completing final drafts.
- Assist with presentation and training of student staff and other student groups.
- Collaborate with various campus departments to identify barriers, inform others of issues faced by students of color, and work with others to facilitate successful outcomes for students.
- Prepare, process, and audit payroll timesheets for student workers.
- Assist the International Student Services coordinator/advisor as needed to compile and send admissions packets that include a letter of acceptance, the form I-20, new student orientation, class registration, travel to La Grande and EOU, and visa information.
- Communicate with university departments, faculty, and staff as it relates to student retention and underrepresented student needs.
- Research, identify and solicit possible partnership and programming opportunities, speaker contracts and other resources via web, email, mail and phone.
- Maintain MC inventory, order supplies, process and coordinate personal services contracts and work orders.
- Provide information to students, faculty, staff and the public regarding Multicultural/Diversity & Equity programs and services.
- Monitor program activities in relation to established operational plan and assist with the development of new services and programs, as needed.
- Provide clerical support for the various scholarships DEIB oversees, including the Diversity Achievement Scholarship Award; COFA, Undocumented, and International Student Success Award; First Citizen Award, among others related to racially/ethnically diverse students.
- The Office Specialist 2 provides clerical support to EOU SAFE Zone/Mountie Ally (LGBTQ+) and other DEIB trainings.
- Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
- An Associate’s degree in Office Occupations or Office Technology; OR
- Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
- College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
- This position requires an action-oriented person who is a self-starter with the skill and ability to manage multiple projects with shifting deadlines. Good communication, organizational skills, and ability to network and build/manage relationships are essential. The individual in this position must be confident and comfortable interacting with college students from a variety of backgrounds as well as with faculty and staff.
- This individual must always portray a positive and welcoming attitude, have good oral and written communication skills and be able to speak in public when needed.
- The person in this position must be proficient in basic computer software such as MS Word, Excel and PowerPoint as well as Email and Web browsing.
- The position requires knowledge and multicultural competency skills as an ongoing professional development expectation.
- Experience with event planning a plus.
- This individual must be able to: demonstrate sensitivity to/respect for/understanding of the academic and social development needs of students from historically marginalized and excluded populations/communities; have knowledge of issues of social and racial justice as well as an understanding of diversity, equity, inclusion and access efforts as it relates to student success.
- Must satisfactorily complete EOU criminal and credential background check. Having a criminal history is not an automatic bar to employment.
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Eastern Oregon University does not sponsor applicants for employment visas.
Applicant must provide:
1) Letter of application (which should include why this position is attractive to the applicant, how it meets the applicant’s professional goals, and what attracts the applicant to EOU);
2) Resume/Curriculum vitae;
3) Submit names, emails, and phone numbers for at least three references in the reference section of the application.
Candidates are encouraged to review the values and principles of Eastern Oregon University.
Only complete files of qualified applicants will be reviewed.
Eastern Oregon University – Oregon’s Rural University! – is a respected public, higher education institution of academic excellence. Brilliant faculty and staff thrive and together fulfill their career ambitions to serve students from all walks of life.
EOU is a beautiful, quaint campus nestled in a remarkably scenic, high elevation valley populated by wonderful, community-minded citizens that have balanced work-life flexibility. Take a virtual tour of Eastern Oregon University.
EOU offers a very attractive package of employee benefits including:
Eastern Oregon University is an EEO Employer and welcomes applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities, and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Salary $2,807 - $3,022 Monthly DOE
1) Letter of application (which should include why this position is attractive to the applicant, how it meets the applicant’s professional goals, and what attracts the applicant to EOU);
2) Resume/Curriculum vitae;
3) Submit names, emails, and phone numbers for at least three references in the reference section of the application.
Candidates are encouraged to review the values and principles of Eastern Oregon University.
Only complete files of qualified applicants will be reviewed.
Eastern Oregon University – Oregon’s Rural University! – is a respected public, higher education institution of academic excellence. Brilliant faculty and staff thrive and together fulfill their career ambitions to serve students from all walks of life.
EOU is a beautiful, quaint campus nestled in a remarkably scenic, high elevation valley populated by wonderful, community-minded citizens that have balanced work-life flexibility. Take a virtual tour of Eastern Oregon University.
EOU offers a very attractive package of employee benefits including:
- Paid holidays (11 days/year), paid vacation (8 hours/month), and paid sick time-off (8 hours/month)
- Individual and Family Healthcare Insurance (95%+ employer-paid medical, dental, vision)
- Generous Oregon Public Employee Retirement System benefits
- Employer paid life insurance
- Discounted tuition benefits for employees and eligible dependents
- Discounted athletics facilities membership
- For more details, see Prospective Employees https://www.eou.edu/hr/prospective-employees/.
Eastern Oregon University is an EEO Employer and welcomes applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities, and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
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