Spruce Construction, a custom homebuilder located in Richmond, VA, is seeking a highly-qualified Office Manager with experience in the construction, real estate, residential leasing, or purchasing industry. A candidate for this position would ideally have a minimum of 3-5 years experience in an office environment, be multi-task oriented, organized, and eager to learn new systems and processes. This position will also have crossover roles with Redbud Homes & Properties, a local high-end rental property company. Serious candidates should inquire about a job description.

Spruce Construction Responsibilities:

• Apply for construction permits with localities
• Prepare construction agreements and send via DocuSign
• Deposit and track payments
• Code invoices and coordinate with accounting on billing inconsistencies
• Notarize lien waivers
• Schedule bank inspections and collect construction draws from banks
• Schedule building inspections and upload supporting documents
• Order yard signage for each project
• Collect COIs from each vendor
• Keep up with service requests from completed projects
• Work with photographers to photograph completed projects
• Schedule Dominion engineers to drop power lines and set up temporary power
• Manage company insurance policies and licensing
• Prepare and coordinate with Construction Managers regarding OSHA documentation and policies
• Give input on the social media post schedule and take photos of in progress properties
• General daily and weekly office support such as management of mail, ordering and maintaining supplies, and prepping conference room for meetings.

Redbud Homes & Properties Responsibilities:

• List available properties
• Show available properties
• Prepare lease agreements and lease renewals
• Schedule routine maintenance
• Schedule any service requests with House & Vine handymen
• Collect, deposit, and track all rent and security deposits
• Monitor all utility and misc. bills for short-term rentals
• Handle after hours calls and service issues
• Monitor rents according to rental market

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Richmond, VA 23220: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 5 years (Required)
• Administrative experience: 5 years (Required)

Work Location: In person

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