Office Administrator - Part Time Job at Merrick & Company
Overview:
Job Description
The Office Administrator will provide administrative support to the Merrick team and technical staff. Responsibilities include answering phone and directing calls, document control, word processing/preparation of documents, electronic filing, copying, meeting planning, and general office support.
Merrick & Company is seeking an energetic individual to be a
Part Time (25-30 hours
) Office Administrator for our office in Chattanooga, Tennessee.
Job Description
The Office Administrator will provide administrative support to the Merrick team and technical staff. Responsibilities include answering phone and directing calls, document control, word processing/preparation of documents, electronic filing, copying, meeting planning, and general office support.
Key Responsibilities
- Provides support as requested to assure that the office is maintained in a professional appearance and assists with organization, functionality and preparedness of office equipment, supplies, and conference rooms.
- Assists with travel arrangements, expense reporting, and word processing.
- Responsible for typing and integrating accurate edits into engineering reports and specifications as well as quality checking for typographical and grammatical correctness.
- Arrange office events (team building, holiday party, community events, etc.).
- Organize and maintain employee and client badge/key access.
- Organize and maintain client computer system access.
- Maintain training database for the team.
- Help engineers track & maintain PE license.
- File and retrieve documents & drawings to/from client system.
- Prepares a variety of correspondence, memorandums, briefings, and other reports required for day-to-day operation.
- Maintains project records, files, statistical data, action items, time and attendance records, and meeting minutes.
- Makes phone calls to customers to provide project updates and schedule appointments for site visits conducted by the design teams. Creates and maintains phone log.
- Fills out and manages site visit schedule and coordinates best travel route for teams to use for site visits.
- Provides administrative support including typing/word processing, mail preparation, copying, and distribution.
- Meets expectations for attendance and punctuality.
- Assist compiling engineering packages.
Requirements
- Three (3) to five (5) years of experience working in a similar administrative role in the client service fields such as Engineering, Architecture or Consulting Services.
- Associates Degree preferred.
- Must be proficient in Microsoft Office applications, particularly the latest versions of Word, Excel, Outlook, PowerPoint, and Access. MS Project experience is desirable.
- Knowledge of Adobe and/or Bluebeam is required, as is the ability to learn new software (ex: Newforma construction and design management software).
- Client projects for this position require U.S. citizenship and the ability to pass an enhanced background check.
- Strong organizational, problem-solving skills, multi-tasking abilities and attention to detail.
- Must be able to meet deadlines in fast-paced quickly changing environment.
- Exceptional interpersonal and communication (written and verbal) skills. Friendly and professional demeanor.
Physical Requirements
- Requires the ability to sit for extended periods at a computer workstation.
- Be able to work in an environment with open discussions and visitors without getting distracted.
- May be required to lift up to 20 lbs.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Meets expectations for attendance and punctuality.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Additional information
- Apply online only. No e-mail, hard copy or third-party resumes accepted.
- Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, employee stock ownership plan (ESOP) opportunity, 401(k) options, and paid time off (PTO). This position is also eligible for annual performance and spot bonuses.
- We recognize the importance of developing top talent from within, our employees have access to a wide range of internal and external training as well as coaching and peer mentoring programs.
- Merrick & Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender expression, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, or any other applicable status protected by state or local law.
- We maintain a drug-free workplace and perform pre-employment substance abuse testing.
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