The Office Administrator / Assistant position is responsible for ensuring that the Production department runs efficiently. Duties include but are not limited to: verifying accuracy of purchase orders, maintaining the production schedule, matching of packing slips to purchase orders and invoices, & monitoring statements for issues.

Core Competencies

• Customer Focus

• Communication

• Team Work

• Time Management

• Adaptability / Flexibility

• Creative and Innovative Thinking

• Decision Making and Judgment

• Planning and Organizing

• Problem Solving

• Accountability and Dependability

• Ethics and Integrity

• Mediating and Negotiating

• Providing Consultation

• Leadership

• Coaching and Mentoring

• Mathematical Reasoning

• Development and Continual Learning

Job Duties

• Purchase supply of products/materials.
• Determine the lowest cost for products/materials.
• Track and record orders.
• Receive orders and document arrivals.
• Manage supply base.
• Analyze market and delivery systems.
• Source and interview vendors; negotiate contracts and costs.
• Manage Accounts Payables

• Match Purchase Orders to Order Acknowledgments and verify accuracy
• Maintain the production schedule
• Enter bills for payment

• Pay bills as directed
• Answer and manage inbound telephone inquires

• Ensure filing systems are maintained and up to date
• Prepare documents as needed for audits
• Perform other related duties as required

Requirements

• [3] years of direct work experience in an office management or facility management capacity (or related experience)

• Direct working knowledge of a manufacturing environment

• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items would be beneficial

• Strong knowledge of [QuickBooks] software systems, as well as Microsoft office products, including Excel, Word, and PowerPoint

• Able to maintain filing systems, databases, and basic diary/ minutes management

• Excellent analytical and problem-solving skills

• Meticulous records maintenance skills

• Superior telephone manners and strong interpersonal skills

• Good financial and business awareness

• Strong written and verbal skills to communicate with all levels of the organization and its executive team

• Strong customer service orientation

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Jacksonville, FL 32207: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

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