• Individual dignity and respect
• Person-centered, evidence-based care
• Trauma-informed recovery
• Multidisciplinary collaboration
• Diversity and inclusion
• Strong family and community partnerships

• Ensures 24/7 on-site physician coverage and backup on-call physician coverage.
• Negotiates with physicians to cover shifts, develops and publishes coverage schedules, reminds physicians about their shifts, and manages last-minute call-offs.
• Collaborates with hospital stakeholders to ensure seamless communication of hospital coverage.
• Responds to urgent physician scheduling issues after-hours and ensures 24/7 physician coverage. This requires being available after one’s regularly scheduled duty hours and may require coming into the office outside of regular duty hours to secure physician coverage in case of a no-show, call-off, or last-minute emergency.
• Tracks Board of Medical Consultant data and ensures compliance with utilization restrictions as outlined in statute.
• Tracks and submits contract physician time and leave balances, develops any necessary reporting, and serves as a liaison for CU contract timekeeping.
• Coordinates fellow, resident, and student rotation schedules.

• Manages timekeeping for state personnel in the Medical Staff Office and programs under the purview of the Chief Medical Officer using the KRONOS UKG timekeeping system. Tracks all KRONOS activity and ensures accurate accounting of all staff. Runs reports, coordinates the approval of any missing entries, and maintains accurate records as required by CDHS policy and procedures. Alerts supervisors of any deficiencies, approvals, or signature requirements before payroll close deadlines.
• Manages calendars and schedules meetings. Prepares agendas and meeting discussion documents for meetings. Accurately records meeting minutes. Facilitates viewing of electronic documents during virtual meetings. Finalizes and disseminates meeting minutes.
• Takes the lead and handles special projects and initiatives for the work unit.
• Uses electronic software such as Adobe Pro and other electronic means to digitize Medical Staff Office forms and credentialing paperwork and to allow for electronic authentication.
• Tracks medical record data and deficiencies and works with physicians and providers to correct them, sending reminders and assisting where able.
• Assists with Medical Staff OPPE/FPPE (Ongoing Professional Practice Evaluation and Focused Professional Practice Evaluation), quality reviews, and other audits.
• Assists with documenting and tracking quality reviews and plans of action
• Manages day-to-day correspondence and information flow. Disseminates documents, information, notices, and reminders to various departments and personnel.
• Creates documents and spreadsheets, charts, graphs and other documents to clearly, professionally, and succinctly communicate information.
• Assists the Medical Staff Coordinator with credentialing personnel, arranging for background checks, and onboarding students, residents, and staff. Serves as a backup to the Medical Staff Coordinator when away from the office.
• Submits Personnel Action Forms (PAFs), remains abreast of hiring processes, and facilitates the on and off-boarding of personnel.
• Monitors CDHS, OBH, and hospital correspondence, alerting unit leadership to issues that impact the office or require action. Recommends the most efficient course of action.
• Completes general clerical duties, handles mail, routes correspondence, organizes documents, and ensures materials are readily available. Maintains the copier and other office equipment. Submits work orders.
• Supports the Medical Staff with various tasks such as submitting requests for computer assistance, reducing fire load, providing clerical support, etc.
• Maintains the On-Duty physician suite, ensures it is well stocked, and addresses any custodial needs with Facilities Management. Sanitizes the suite once a month.
• Keeps the office and all of its administrative activities organized, accessible, and presentable.

• Manages billing, invoicing, and processing for payments (greater than five million dollars annually)
• Purchases supplies and equipment for the Medical Staff Office, Pharmacy, and other programs as needed.
• Tracks budgets and works with the Accounting and Finance Offices to adjust encumbrances, troubleshoot discrepancies, correct errors or omissions, track down expenditures, etc.
• Ensures proper coding of transactions and compliance with all CORE procedures
• Works with procurement officials to properly procure large dollar items, develop bid solicitations, and maintain compliance with fiscal rules
• Arranges in-state and out-of-state travel, keeps accurate records, and remains current with state travel procedures
• Maintains accurate records for State P-Card, Event, and travel transactions
• Navigates and stays abreast of CDHS & OIT policies, procedures, and practices (e.g., accounting, HR, payroll, travel, OIT, etc.,).
• Tracks Medical Staff computer inventory and works with the hospital’s computer tracking administrator to coordinate the installation of new hardware and software.

Minimum Qualifications:

Five years of administrative experience, which includes professional administrative experience.

Substitutions:

Appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Experience:

• At least two years of office management experience, including data management and analysis, administrative support, tracking budgets developing financial projections, timekeeping, inventory management, and customer service.
• Advanced experience and skill in collating, organizing, analyzing, and disseminating large amounts of information with accuracy and clarity, including identifying patterns and trends, in addition to the development of reports to include graphs, charts, and tables.
• Highly proficient in Microsoft applications (Word, Excel, PowerPoint, Adobe) and Google applications (Mail, Drive, Docs, Sheets, etc.)
• Excellent oral and written communication skills, including grammar, spelling, and editing skills and experience developing professional correspondence
• Superior organization, customer service and interpersonal skills
• Ability to independently synthesize and organize data into a logical, impactful, presentable format
• Compulsive attention to detail, accuracy and recordkeeping practices.
• Strong critical thinking and analytical skills with the ability and flexibility to learn new systems, processes, and policies/regulations/protocols
• Experience as an executive assistant.
• Demonstrated ability to prioritize, multitask, and meet deadlines with minimal direction
• Experience with Electronic Health Records

• Full background check.
• Must be 21 years of age or older
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination, or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

  • On or after October 31, 2021, each facility shall ensure all newly hired employees or support staff members are fully vaccinated at the time of hire or receive their first dose of a two-dose protocol, or a single-dose vaccination, prior to providing any care, treatment, or other services for the facility and/or its clients. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of first dose prior to providing care.

  • Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer, Moderna or Novavax vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.
    Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance. If you would like to request a medical or religious exemption, please contact CDHS_HumanResources@state.co.us

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program MotivateMe
• Excellent work-life programs, such as flexible schedules, training, and more

• Remote work arrangements for eligible positions

• 
  Some positions may qualify for the Public Service Loan Forgiveness Program. For more

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~