Office of the Attorney General
Job Announcement

DIVISION: Criminal Prosecutions

POSTING NUMBER: 23-0005

JOB TITLE: Legal Assistant I-II WORKING TITLE: Legal Assistant

MONTHLY SALARY: $3,333.34-$4,333.34 DEPENDING ON QUALIFICATIONS

POSTING DATE: September 19, 2022 DURATION: Until Filled

LOCATION: 300 W 15th Street, Austin, TX 78701

G*ENERAL DESCRIPTION*
Performs routine to complex legal assistant work by managing attorneys’ case-loads including scheduling, prioritizing, attending initial interviews and depositions, or attending hearings and trials. Works under moderate to general supervision with minimal to moderate latitude for the user of initiative and independent judgment. OAG employees enjoy excellent benefits along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

E*SSENTIAL JOB FUNCTIONS*
Assists in coordinating, discovery including drafting, responding, and calendaring of discovery deadlines, and other requests for information in accordance with local, state, federal and agency rules and procedures; Maintains case information in electronic litigation support/case management system including case status, scheduling of deadlines and other pertinent information
Files pleadings with court; Maintains calendar/docket, files, case openings and closings; Drafts, prepares, and reviews legal documents; Research’s legal sources such as administrative records, articles, agency rules and regulations; prepares memoranda on research findings
Assists in all phases of trial preparation, including setting hearings/depositions/meetings, ordering records, coordinating discovery requests with client agencies, organizing trial notebooks and exhibits and preparing witnesses for trial; Participates in managing and scheduling attorneys’ case-loads; prioritizes and organizes files; prepares chronologies, fact summaries, and witness files; Communicates with client agencies, court personnel, and outside entities; Maintains knowledge of current Code of Criminal Procedure
Performs related work as assigned
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Legal Assistant II: All of the above functions for Legal Assistant I PLUS:
Coordinates, assembles, and prepares evidence, exhibits, affidavits, and documents for use in legal proceedings
Coordinates discovery including drafting, responding, and calendaring of discovery deadlines, and other requests for information in accordance with local, state, federal and agency rules and procedures
May train others
May supervise the work of others

M*INIMUM QUALIFICATIONS*
Legal Assistant I:
Education: Graduation from high school or equivalent
Education: Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year- for-year basis: legal assistant, legal secretary, or general office experience in a legal environment
Experience: One year of full-time experience working in the following (or closely related) fields: legal assistant, legal secretary, or general office experience in a legal environment
Knowledge of office procedures in a legal setting
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Skill in effective oral and written communication
Skill in exercising sound judgment and effective decision making
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work-space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
Ability to arrange for personal transportation for business-related travel
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to lift and relocate 30 lbs.
Ability to travel (including overnight travel) up to 40%
Legal Assistant II: All of the above functions for Legal Assistant I PLUS:
Two years of full-time experience working in the following (or closely related) fields: legal assistant; legal secretary, or general office experience in a legal environment

P*REFERRED QUALIFICATIONS*
Education: Graduation from a course of study for legal assistants\paralegal
Experience: Criminal Histories, Warrants, Jail Records, Secure Share, Word, PowerPoint, Omnixx and Adobe Acrobat Pro
Knowledge: Electronic Filing, legal terminology and principles and the Michael Morton Act
Abilities: Perform legal research
Certifications: Legal Assistant\Paralegal

TRAVEL

40%

T*O APPLY*

To apply for a job with the OAG, submit a completed State of Texas job application through the OAG’s Job Postings Page. A State of Texas application must be completed to be considered, and paper applications are not accepted. For further instructions on how to apply through the OAG’s Job Postings Page, see our How to Apply page. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf.

THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $3,333.34 - $4,333.34 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Austin, TX 78701: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Legal drafting: 1 year (Required)
• Filing: 1 year (Required)

Work Location: In person

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