As a Human Resources Specialist for San Mateo County Transit District (SamTrans), you’ll spend your days supporting employees and customers with technical and human resources administrative services. In addition, you will regularly process and create reports containing confidential information through the District’s human resources information system.

To succeed in this role, you should have experience safeguarding confidential information, accurately entering data, and providing a high level of customer service to internal and external customers.

MINIMUM QUALIFICATIONS

Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:

• Associate degree in Business Administration or related field.
• Three (3) years full-time experience in any of the following functional areas of Human Resources: (compensation/benefits administration, leave of absence, employee/labor relations, recruitment/selection, employee programs/activities, employee training/development, and general personnel records administration).

PREFERRED QUALIFICATIONS

• Knowledge and experience in the Public Sector
• Ability to use initiative and independent judgment, work with interruptions and changing priorities, organize work and follow-up assignments with minimal supervision.
• Must be able to prioritize work and perform satisfactorily in a busy office environment with constant interruption.
• Excellent customer relations, oral and written communication skills.

ESSENTIAL FUNCTIONS AND DUTIES

• Engage in customer service responses with employees and the public on inquiries and requests for employee services, recruitments, benefits and leave of absence.
• Prepare vacancy announcements, establishes, and maintains recruitment files, prepare related correspondence for scheduled interviews, offers and orientations.
• Establish personnel files for new hires with responsibility for timely and accurate postings of employee's appointment, work assignments, bargaining/non-bargaining status, paid-time-off, promotions, salary changes, tax deductions (other deductions such as retirement, deferred compensation), insurance beneficiaries.
• Process all personnel actions and status changes in a timely and accurate manner. Responsible for initiating individual performance evaluations, salary increases, longevity bonuses, PTO accruals, transfers, layoffs, resignations, terminations, and retirements.
• Prepare and process all program documents associated with employee development and training activities, tuition reimbursement, Transportation System Management (TSM), employee computer purchase and other employee programs and activities. Develops and monitors reports on program/project budgets. Resolves program questions or conflicts.
• Assists the Leave Management Team with Leave of absence administration, including Establishing and maintaining LOA files, correspondence, and reports in an accurate and timely fashion. Prepare and distribute LOA related correspondence (including benefits related info). Review LOA related notes/documents and, follow-up. Keep supervisor, training and HR staff informed.
• Schedule and coordinate training activities, new employee onboarding, internship programs, benefits enrollment, exit interviews, and provide support for other employee programs.
• Manage timely distribution, collection, and reporting (PeopleSoft) on documents/data associated with performance appraisal and probationary programs, new hires, terminations, status changes and recruitment activities. Develop forms and statistical data (spreadsheet) needed for analysis.

EXAMPLES OF DUTIES

• Provide administrative support for employee services, data analytics, recruitment, leave management, benefits and training.
• Respond to and track information requests in a timely manner.
• Perform regular data entry, filing and auditing of files; maintain data quality
• Coordinate and/or assist with employee related functions, special programs, and events.
• Provide telephone support for the department and provide information/forms to employees and customers as needed. Distribute documents, mail, and other materials to appropriate individuals for action or information. Order, maintain and audit department equipment and supplies. Oversee and maintain department petty cash.
• Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees and the public from injury or harm. Promote safety awareness and follows safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

SELECTION PROCESS MAY INCLUDE

The selection process may consist of an evaluation of the applicant’s qualifications, panel interview, and/or internal Department interviews. Upon completion of the selection process, an offer of employment may be conditionally based upon the successful completion of employment and education verification and criminal background check. Meeting the minimum qualifications does not guarantee an invitation to continue in the process.

SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.

APPLICATION DEADLINE

Sunday, January 8, 2023

PAY RANGE

$1,043.82- $1,714.75 Weekly ($54,279 - $89,167 estimated annual)

CURRENT EMPLOYMENT BENEFITS

For additional benefits information, visit, https://www.smctd.com/jobs.html#benefits

Holidays: Seven paid holidays, plus up to four floating holidays per year

Time Off: Paid Time Off: up to 26 days per year

Cafeteria Plans: Medical, dental, vision care, group life insurance and more

Transportation: Free Bus Transportation for employees and qualified dependents

Pension: Social Security and California Public Employees RetirementSystems (CalPERS)

• Classic Members – 2% @ 60 benefit formula, 3 year average of highest compensation
• New Members – 2% @ 62 benefit formula, 3 year average of highest compensation

Job Type: Full-time

Pay: $54,279.00 - $89,167.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Hybrid remote in San Carlos, CA 94070

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