SUMMARY: The Fellowship Program Coordinator is responsible for the operational management of an accredited residency training program.

Job Duties & Essential Functions:

• Interprets and apply ACGME, other national accrediting agencies, and hospital policies to support compliance.
• Maintains ACGME Accreditation Data System (ADS).
• Prepares for and coordinates accreditation Self-Study and Site Visits.
• Provides administrative supervision, guidance, and support to fellows.
• Maintains internal and national fellowship databases.
• Tracks and ensures trainee compliance with licensing and certifications.
• Manages the evaluative processes of the trainees, program, faculty, and rotations.
• Coordinates medical student and external rotations.
• Establishes relationships and acts as liaison to internal departments and affiliating hospitals, including GME Office and Medical/House Staff Services Department.
• Plans and oversees departmental events, including recruitment, orientation, graduation, faculty retreats, and various meetings.
• Monitors fellows’ duty hours and operative/case experiences via regular review of data reports.
• Coordinates and monitors application information and documents.
• Coordinates the fellowship application review process.
• Attends monthly GME meetings and Fellowship Review Committee meetings.
• Assists with recruitment process, including: ERAS, scheduling, catering and may include setting up interviews on a virtual format such as Zoom or Teams.

Required Education & Qualifications:

• Associates Degree. In lieu of Associates Degree, will accept two years (2) years of full-time administrative experience.
• Three (3) years of full-time administrative experience.
• Proficiency in Microsoft Office, Outlook and/or Google app.
• Excellent interpersonal and communication (written and oral) skills.

Preferred Qualifications:

• Associate’s degree.
• Progressive administrative experience totaling four (4) or more years.
• Understanding of national accreditation and hospital policies.
• Experience with new innovations, ERAS and knowledge of ACGME

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations.

This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management.

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• administrative: 3 years (Required)

Work Location: One location

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