Executive Assistant to CEO (Part-Time)

Remote: Work-From-Home

Do you love helping people? Are you hard-working, ambitious, and always up for new challenges? If so, you may be a great fit for our fun and fast-moving company!

As a Executive Assistant is responsible for providing comprehensive support to the CEO. This dynamic position requires anticipating needs, thinking critically, and offering solutions to problems with a high level of professionalism and confidentiality. This role will include frequent communication and interaction with senior-level personnel, investors, and clients. We have a completely remote team and are a family-oriented company with lots of growth potential.

Our ideal candidate is an experienced professional with at least 5+ years of experience supporting C-level executives.

This is a remote work from home position

Part time - 20hours per week:
9a-6p PST but must have flexibility outside of these hours please.

Skills / Experience Required:

- You are exceptionally organized with an extreme attention to detail.

- Expertise in Project Management Skills

- Ability to dynamically prioritize and troubleshoot conflicts; anticipates challenges and proactively addresses them

- You have excellent English communication skills both written and verbal.

- Ability to collaborate effectively and partner closely with others internally and externally to follow through and achieve results.

- You have a positive, “no task is too big or small” attitude with a strong ability to embrace change at a moment’s notice, shifting priorities instantly to meet tight deadlines and objectives.

- You are solution-oriented and a creative problem solver

- You have previous experience working 100% remotely with virtual teams

- Experience working remote with a CEO/C-Suite

- You are available to work M-F and are available between 9:00 am - 5:30 PM PST

What the role entails:

• Serve as the point of contact for internal and external contacts on matters pertaining to the CEO, comprehensive support to the CEO and completion of shared role accountabilities.
• Provide sophisticated calendar management for the CEO to optimize time management. ○ Prioritize conflicting needs and requests while troubleshooting conflicts

○ Make judgements and recommendations to ensure smooth day-to-day engagements. ○ Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

• Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive, highly confidential and critical nature. Determine appropriate course of action, referral or response, exercising judgment to reflect CEO’s style and organizational policy/philosophy/culture.
• Complete a broad variety of work that facilitates the CEO’s ability to effectively lead the organization, including:

○ Managing CEO's correspondence, including CEO’s email correspondence and inquiries, (triaging and drafting responses);

○ Ensuring CEO is prepared for upcoming meeting by collecting, prioritizing and preparing information/materials for upcoming meetings;

○ Manage CEO’s speaker applications and follow up to secure speaking engagements, brand assets and social media posts related to CEO;

○ Designing and producing complex documents, reports, and presentations;

○ Composing and preparing correspondence;

○ Creating and maintaining contact lists;

○ Making complex and detailed travel arrangements and completing travel reports; ○ Utilizing extensive knowledge of the organization to collaborate with partners and resolve questions and issues;

○ Assisting with meeting agendas and managing logistics for high-level meetings and events

● Provide event management support, as needed.

● Proactively identify process improvements and opportunities to enhance support of the CEO.

● Flex to complete various assignments and additional duties to ensure comprehensive and effective support.

Technology experience preferred:

• Canva
• Word, Excel, Keynote/PowerPoint, Google Workplace (Google Docs, Google Sheets & Google Drive)
• Zoom
• ClickUp
• Slack
• Project Management Certification

How to Apply:

If you're interested in this position, please apply with your cover letter and resume. Please be sure to include the word SPARK in the subject line of your message/application.

I look forward to hearing from you!

How to Stand Out:

We're looking for someone who is creative and professional!

Anything you can do in the application to show me your creativity will definitely give you an edge and help you stand out.

Job Type: Part-time

Pay: $15.00 - $24.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive Assistant: 5 years (Preferred)

Work Location: Remote

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