About Greenspoon Marder LLP:

Greenspoon Marder is a national full-service business law firm with over 200 attorneys and offices across the United States. We are ranked among American Lawyer’s Am Law 200, as one of the top law firms in the U.S. since 2015. Our firm was founded with the goal of providing the highest quality legal services at the highest value for our clients. Each of our clients is unique and so are their legal needs. We believe no one size fits all for professional services. Our lawyers offer flexible and creative solutions to meet our clients’ respective needs. Our mission is to understand the challenges our clients face, build collaborative relationships and craft solutions with a focus on strategic goals.

Overview:
Executive Assistant needed in our Boca Raton office to provide administrative assistance to one of our Partners. The ideal candidate will have superior organizational skills, can handle a high volume and fast-paced environment, pays strict attention to detail, and takes initiative to ensure all tasks are completed in a timely manner. Applicants should have a minimum of four years experience as an Executive Assistant in a law firm setting. Dictation experience is preferred. Are you an Executive Assistant looking for your next opportunity? See below for more details!

Your Executive Assistant Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Acts as the point of contact between the executives and internal/external clients
• Responsible for all calls, and voicemails, and keeps the lines of communication open
• Maintains the daily calendar, and schedules all meetings
• Handles all travel
• Processes all expense reimbursements
• Provides assistance with special projects
• Produces any documentation that is necessary
• Handles and maintains all filing
• Proofread all documents and correspondence for accuracy
• Billing - prepare invoices, create cover letters, and send out invoices
• Enter time and print reports as requested
• Heavy Dictation
• Daily communication with clients in a professional manner

Competencies:

• Ability to multi-task in a fast-paced environment with minimal supervision
• Detail oriented with exceptional organizational and file management skills
• Excellent proofreading skills
• Exceptional oral and written communication skills
• Capable of handling confidential client information in a professional and trustworthy manner
• Ability to remain flexible and manage changing priorities, including availability for overtime when needed
• Professionalism, good judgment and the ability to manage in high-pressure situations
• Strong willingness to learn and the ability to interpret and follow instructions quickly and efficiently

We have great benefits, most of which are effective on your first day:

• Demonstrated proficiency in Microsoft Office (Outlook, Word, and Excel)
• Heavily subsidized health insurance premiums
• Some health plans include Firm paid HSA contributions ranging from $600 and $1,200 annually
• Free dental insurance for employees and inexpensive options for dependents
• Free vision insurance for employees and inexpensive options for dependents
• Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts
• Life Insurance, paid by the Firm
• Long-Term Disability Insurance, paid by the Firm
• Employee Assistance Program (EAP)
• 10 paid holidays plus 1 floating holiday (in 2023)
• Generous PTO for full-time employees: 0-4 years – 19 days (prorated for first year); >4 to 10 years – 24 days; >10 years – 29 days
• Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution after 1 year of service.

Greenspoon Marder is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

All inquiries will be kept confidential.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Schedule:

• Monday to Friday

Work Location: In person

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