Are you looking for an opportunity to contribute to the Navy’s surface ship readiness? At Serco, we are looking for the brightest, most innovative, and driven people.

Serco is seeking an Executive Administrative Assistant to provide direct support to the Major Program Manager for the US Navy’s, Surface Training System Program Office (PMS 339).

PMS 339 leads all strategic program planning, policy, research and development, acquisition, technical insertion, and life-cycle management of the US Navy’s surface ship training platforms. PMS 339 interacts with OPNAV resource sponsors, NAVSEASYSCOM, Fleet and Training Stakeholders to ensure the viability of surface ship training, modernization, manpower, and readiness.

Your focus will be facilitating impactful administrative tasks and highly consequential engagements, on behalf of the Program Manager (PM), Deputy Program Manager (DPM), and Staff. You will work closely with our customer and other Serco teams to deliver quality administrative solutions. You will also provide close and responsive relationships with the SEA 21 Front Office.

The Executive Administrative Assistant will:

• Maintain PM/DPM calendars and provide daily updates in written form.
• Manage communication, access, and messaging on behalf of the PM/DPM.
• Prepare travel packages including briefings and material required for the PM on travel and meetings.
• Schedule travel on behalf of the PM/DPM using the Defense Travel System (DTS)
• Submit Defense Information Security System (DISS) requests for PMS 339 staff and maintain copies of requests.
• Maintain contact information of personnel assigned to PMS 339.
• Maintain contact information of key PMS 339 Stakeholders on behalf of the PM/DPM.
• Establish and maintain effective communication with PMS 339 internal and external stakeholders.
• Safeguard Personally Identifiable information (PII) and Controlled Unclassified Information (CUI).
• Monitor the Department of the Navy (DON) Tasker Log daily for suspense dates and manage responses to taskers.
• Draft and prepare Navy Correspondence, including letters, notices, and policies.
• Monitor PMS 339 staff work schedules and leave dates.
• Track and maintain supply inventory and delivery of supplies.
• Represent the PM/DPM on internal and external administrative matters.
• Manage PMS 339 recurring and special engagements.
• Apprise PMS 339 Staff and Stakeholders of PM/DPM engagements.

Become part of an exciting team that is developing and delivering new training systems for the US Navy. This position is located at the government’s facility at the Washington Navy Yard.

The Executive Administrative Assistant must possess:

• An Active DoD Issued Secret security clearance at time of application.
  • Sponsorship is not available.
• A Bachelor’s Degree and 5-7 years of experience.
  • Work experience may be adjusted for highly specialized knowledge or uniquely applicable experience.
  • Navy administrative experience may be substituted for degree requirement.
• Experience writing US Navy correspondence, awards, and emails.
• Experience supporting NAVSEA in an administrative role.
• Executive presence with highly effective communication and people skills
• Experience with the Defense Travel System (DTS)
• Experience with the Defense Information Security System (DISS)
• Experience with the Transaction Online Processing System (TOPS)
• Exceptional organizational skills and attention-to-detail.
• Superior computer skills, MS Office Suite, and MS Teams.

• Experience supporting a Major Program Manager, Senior Executive, General Officer, Flag Officer, or Chief Executive Officer.
• Experience with Joint Personnel Adjudication System (JPAS)
• Experience with Navy Financial Management Systems.
• Experience as a Senior Navy Yeoman at the Flag Level.