Credence Management Solutions, LLC (Credence) is seeking a Administrative Support Specialist to support the 88th Communications Group at Wright Patterson AFB, OH.

• Process non-disclosure agreements for all personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning, organizing, assisting in the full spectrum of actions required to conduct day to day business for the 88 Communications Squadron. Support is focused on the Front Office Group (FOG) consisting of the Commander, Deputy, Director of Operations, Superintendent, and First Shirt. Responsibilities include but are not limited to: answering telephones, greeting visitors, managing executive calendars/scheduling meetings, managing leadership correspondence, managing suspenses, and maintaining official files.
• Greet Front Office visitors, introduce them squadron leadership or route them to the appropriate squadron office.
• Answer telephone calls and convey messages for organization staffs.
• Maintain MS Outlook calendars of leadership personnel within the organization to maintain accuracy, reconcile conflicts, and ensure optimal time management.
• Maintain conference room schedules for building 1455 conference rooms and shall schedule conference rooms for all 88 CS leadership created meetings.
• Perform typing, filing, copying, paper shredding.
• Review documents to ensure Tongue and Quill compliance, grammatical accuracy, and appropriate routing.
• Use computer applications (Microsoft office software suite) to produce briefing slides, spreadsheets, letters, staff summary sheets, and other specialized products (to include birthday, graduation, thank you, etc. cards) required by FOG leadership.
• Manage updates to squadron recall rosters; this includes at least monthly validation of Front Office Group recall roster and all subordinated nested recall rosters.
• Route/track all correspondence requiring FOG leadership coordination and/or signature using the applicable SharePoint and file share correspondence tracking tools.
• Assist flight and branch leadership with preparation and staffing of correspondence being routed to/thru squadron leadership.
• Assist with monitoring, opening, and closing conference rooms. assist with coordination and set-up of the organization Commander’s Calls, staff meetings, off-sites, and miscellaneous squadron functions.
• Update the unit’s Enterprise Information Management (EIM) SharePoint site with correspondence guidance and other useful information (i. e. signature blocks, routing templates, squadron letterhead, etc.).
• Serve as the Office POC for official records and manage the disposition of all official records in accordance with the units approved Air Force Records Information Management System (AFRIMS) Inventory of Records (formerly file plan). This includes filing and maintaining records via the applicable hardcopy or ERM system in accordance with the Inventory of Records disposition rules.
• Monitor the squadron’s organizational workflow e-mail account and distribute information and/or taskings as required to applicable squadron or flight leadership.
• Manage internal and external suspenses using applicable group, wing or HHQ suspense tracking tool(s). Duties include reviewing incoming suspense for applicability and closing immediately those that don’t apply; relevant suspense’s will be routed to applicable flight, branch, or functional POC with appropriate internal suspense dates. Input will be consolidated into a single organization-level response and submitted to DO, DD, or CC for approval. Once approved, the contractor will formally respond to the tasking organization, close out the suspense or tasking, and archive the completed actions for future retrieval if required. track all suspenses from initial assignment to close out and maintain persistent cognizance of status.
• Assist with front office Self-Inspection Program (SIP) responsibilities and complete all applicable Management Internal Control Toolset (MICT) checklists.
• Serve as the building 1455 Activity Distribution Office (ADO) for the base Official Mail Center. The ADO receives and dispatches administrative communications to action offices within the organization (buildings 1416, 1455, and 1457).
• Coordinate and book official travel for FOG personnel through the Defense Travel System.

• Secret level clearance required.
• Bachelor’s degree and three years of related experience required.