Alverno College
Exempt Position Description

Position Title: Engagement Coordinator Date: 2023
Department: Advancement Status: Fulltime / 12 Month
Reports To: Director of Annual and Alumnae Giving

Primary Function: Coordinates advancement and alumnae events and strengthens alumnae
volunteer involvement. The Engagement Coordinator serves as the primary
project leader for engagement and social events in the advancement
department, while providing support for stewardship, campaign and reunion
events. This position provides key office administration support for alumnae and
advancement initiatives.

Principal Responsibilities
1. Engagement and Social Events – 30%
a. Collaborate with the Executive Director, Director of Annual and Alumnae Giving in
creating, implementing and evaluating alumnae events.
i. Provide research and recommendations for event ideas that are engaging
to specific alumnae affinity groups.
b. Create timelines and manages task lists for alumnae and advancement events.
i. Secure contracts for venue, catering, speakers, technology, etc.
ii. Manage payments for all services with finance
iii. Orders supplies and plans menus
iv. Coordinates marketing with Advancement Communication Director
including invitations, website, and emails.
v. Writes posts for and monitors alumnae social media accounts
c. Attend and execute all alumnae and development events. Events primarily take place
nights and weekends.
i. Prepares name tags and check-in lists
ii. Provides on-site event management
iii. Runs check-in table or assigns staff to this role

2. Stewardship and Reunion Events – 30%
a. Coordinates details of all stewardship and reunion events under the direction of
and in collaboration with Executive Director Advancement and Director of Annual
and Alumnae Giving.
i. Celebration of Giving
ii. Heritage Society Mass and Brunch
iii. Graduation & Almost Alumnae Week
iv. Alum Teach & Learn Weekend
b. Manages timeline and logistics for these major events including:
i. Confirming speakers (students, faculty, staff, other)
ii. Confirming guests for honorees

iii. Coordinating invitation logistics with communications director
iv. Ordering linens and confirming space reservations
v. Coordinating menu and signage
vi. Printing name tags and check-in list
vii. Assisting in the management of event flow
viii. Recruiting student workers to work at events

3. Internal & External Communication – 20%
a. Work with Communications Manager and the College Marketing Department to develop
copy and content for all event mailings, invitations, and alumnae communications.
b. Create and implement a comprehensive marketing plan for each event that utilizes the
appropriate tools and targets the ideal market.
c. Effectively communicate with our internal and external customers in writing, orally or with
technology.
i. Create event website pages and assist alumnae with website issues
ii. Follow-up with RSVP questions
d. Develop strong relationships throughout the College, specifically with student activities,
catering, and event and space as they relate to on-campus events.

4. Office Management and Data Entry – 20%
a. Provide support for data entry of obituaries, alumnae updates in colleague, thorough and
complete special event tasks, and organized workspaces.
b. Data Entry
a. Update member records (addresses, phones, emails, employment, names, etc.)
b. Enter and track event attendees and alumnae volunteers
c. Maintain department events calendar
d. Enter Class notes and pull for magazine

5. Participate in department meetings, committees, and official College functions when
appropriate.
6. Comply with safety procedures and maintain clean and orderly work areas.
7. Perform other tasks as necessary to support the mission of the College.

Qualifications
1. Bachelor’s degree is required.
2. 2-5 years of office administration with event planning experience preferred.
3. Self-starter who works well independently and can operate as part of a team.

How to Apply


Apply on-line at https://www.alverno.edu/jobs/apply/login.php

Please attach your cover letter, resume, and a list of three references to the online
application

Alverno College is an Equal Opportunity Employer and committed to workplace diversity.

Job Type: Full-time

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