Director of Financial Aid Job at Stanislaus County Department of Workforce Development
Stanislaus County Department of Workforce Development Modesto, CA
Job Description
Job Title: Director of Financial Aid
Reports To: Campus President
FLSA: Exempt
DEFINITION
The Director of Financial Aid is responsible for administering the financial aid programs in accordance with Federal, State, and Local regulations; and performs related work as required.
SAMPLES OF DUTIES
The information listed below is meant to serve as samples of job duties and responsibilities for positions in this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed. Consequently, this information does not reflect Essential Functions for any given position in this classification.
If interested in position, please send resume to jasmith@iot.edu
Under general supervision of the Campus President, the Incumbent is responsible for the following duties and responsibilities:
KNOWLEDGE, SKILLS, AND ABILITIES
MINIMUM QUALIFICATIONS
This position requires a minimum of 5 years’ Financial Aid experience with increasing responsibility; or any relevant combination of experience and education as determined by the Campus President. The Financial Aid Director must attend a State approved financial aid workshop and receive certification. A Bachelor’s degree in Business, Organizational Management, Human Resources or closely related field is preferred.
OTHER
A valid California Class “C” Driver’s License may be required.
WORKING CONDITIONS
Reports To: Campus President
FLSA: Exempt
DEFINITION
The Director of Financial Aid is responsible for administering the financial aid programs in accordance with Federal, State, and Local regulations; and performs related work as required.
SAMPLES OF DUTIES
The information listed below is meant to serve as samples of job duties and responsibilities for positions in this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed. Consequently, this information does not reflect Essential Functions for any given position in this classification.
If interested in position, please send resume to jasmith@iot.edu
Under general supervision of the Campus President, the Incumbent is responsible for the following duties and responsibilities:
- Oversee the accurate and complete Financial Aid packaging of all eligible students.
- Ensure necessary packaging documentation is obtained, including ,but not limited to
- verification documentation
- valid ISIRS
- clearing all “C” codes immediately upon receipt of the ISIR loan documents and loan reference sheets
- Establish and maintain an audit ready file including, but not limited to:
- All financial aid paperwork including satisfactory progress documentation
- Documentation of check receipt
- Entrance and Exit interviews
- Utilize document tracking in Transcripts to identify any missing items in files including documentation of satisfactory academic progress.
- Review living expense applications and federal work study paperwork for assigned students to ensure accuracy and compliance with Department of Education standards.
- Assist with overflow of packaging appointments, returning file to the appropriate party.
- Oversee the distribution of voter registration information and consumer information brochures.
- Manage Campus Based Programs (SEOG & FWS) and Veterans Programs.
- Manage, coach and provide timely performance reviews of Financial Aid Staff.
- Review and approve all professional judgments and dependency overrides for students.
- Review A/R ledgers to ensure students have a zero balance prior to graduation.
- Process necessary paperwork for withdrawn and graduating students to ensure compliance with institution, federal and state guidelines. Ensure R2T4 are processed within (45) days from DOD.
- Participate in meetings with the College President to review document tracking issues and outstanding cash.
- Participate in communication meetings, in-service sessions, student orientation, graduation, and other school events as required by the school.
- Abide by the policies and procedures as outlined in the standards.
- Interact with all outside agencies.
- Other miscellaneous duties and reports as required by the Campus President.
KNOWLEDGE, SKILLS, AND ABILITIES
- Motivating, developing, and directing the Financial Aid team as they work, identifying the best people for the job.
- Skilled in diplomatic conflict and problem resolution.
- Strong proficiency in MS Office Suite applications.
- Communicating effectively in writing as appropriate for the needs of the audience.
- Talking to others to convey information effectively.
- Understanding written sentences and paragraphs in work related documents.
- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
- Adjusting actions in relation to others' actions.
- Being aware of others' reactions and understanding why they react as they do.
- Read and understand information and ideas presented in writing.
- Listen to and understand information and ideas presented through spoken words and sentences.
- Communicate information and ideas so others will understand.
- Apply general rules to specific problems to produce answers that make sense.
- Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
- Combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
- Shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
- Concentrate on a task over a period of time without being distracted.
- Commitment to excellence, integrity and professionalism in a student-centric environment.
MINIMUM QUALIFICATIONS
This position requires a minimum of 5 years’ Financial Aid experience with increasing responsibility; or any relevant combination of experience and education as determined by the Campus President. The Financial Aid Director must attend a State approved financial aid workshop and receive certification. A Bachelor’s degree in Business, Organizational Management, Human Resources or closely related field is preferred.
OTHER
A valid California Class “C” Driver’s License may be required.
WORKING CONDITIONS
- Work inside protected from the weather.
- Work under pressure of constant deadlines with frequent interruptions.
- Work effectively in a demanding environment.
- Work collaboratively in a team environment.
- Work with sensitive and confidential information.
- Noise exposure under 65 decibels, roughly that of a normal conversation or a ringing telephone.
- Scheduling changes based on business needs.
- May be required to travel to locations other than assigned site.
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