Job Title: _Director of Contract Administration Department: _Accounting ___________

FLSA Status: __Exempt__________________ Salary Level: _13________________

Reports To: _Chief Financial Officer Department: Accounting____________

Date Description Written: ___7/2022________

Job Summary: The Director of Contract Administration is responsible for preparing, negotiating, and recording business contracts on behalf of the organization. The Director of Contract Administration includes researching contracts term, alerting parties to renewals or extensions, and tracking all communications between their employer and various accounts. The Director of Contracts Administration will be involved in the annual budgeting process and third-party payer contracts. This position will work with vendors, suppliers, contractors, and other third-party service providers to ensure they are meeting the terms of their agreement. The Director of Contract Administration will review contracts before signed by management and review other contractual matters as they impact upon the financial status of the organization.

This position is responsible for the maintenance of the controls over the areas of contracts, payroll, and taxes and the reporting of revenues and expenses on a long- and short-term basis in terms of costs, budgets, policies, trends and increased profit possibilities.

Supervision Received: This position will have contact with the Chief Financial Officer frequently to plan and execute assignments.

Essential Functions:

1. Review contract proposals and identify issues that could potentially result in litigation.

2. Monitor contracts and move forward with close-out, extension, or renewal according to whats best for the company.

3. Direct compilation of contracts and budget for planning effective administration of organizational activities by management.

4. Supervise and maintain controls over areas of budgeting, payroll, purchasing and taxes.

5. Evaluate, negotiate, and execute a wide variety of different contracts covering a range of transactions.

6. Supervise controls over rental, copier, and vehicle lease arrangements.

7. Prepare and maintain insurance renewals for the organization.

8. Create and maintain relationships with suppliers and serve as the singular point of contact for matters concerning contracts.

9. Maintain records for correspondence and documentation in relation to established contracts and those in progress.

10. Communicate and present information to supervisor about all contract-related matters.

11. Solve any contract-related problems that may arise with other parties and internally with the company itself.

12. Participate in discussions/meetings with managers, supervisors, and committees concerning such matters as operational finances, equipment purchases, contract review, systems changes, construction or expansion of additional facilities and programs.

13. Direct analyses of the budget to reflect variances in income, expenditures, statistics and capital asset values from previous periods and budget.

14. Coordinate and prepare organizational budgets based on past, current and anticipated expenditures, statistics, and revenues.

15. Involvement in audits of organizations by independent auditors.

16. Maintain positive relationships with other departments through internal/external customer service.

17. Maintain, develop, or change internal controls as necessary.

18. Develop policies and procedures to ensure standardization and communication.

19. Oversee tax returns and filings.

20. Performs other duties as assigned.

Director of Contract Administration

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Additional Duties:

1. Attends mandatory GRC in-services and trainings.

Environmental, Physical and Mental Demands:

1. Favorable working conditions, minimal travel required.

2. Minimal physical demands.

3. Significant mental demands include those associated with analytical analysis, accurate and diversified work, intense mental effort, independent decision making, and diligence.

Qualifying Education, Experience and Skill Requirements:

1. Bachelor’s degree in Accounting or Business with a concentration in Accounting required.

2. Minimum of three to five years accounting/management experience required.

3. In-depth working knowledge of accounting principles and best practices.

4. Excellent organizational and leadership skills.

5. Sound computer skills including MS Office.

6. Excellent written and verbal communication skills and interpersonal abilities

7. Excellent critical thinking skills.

Other Requirements / Information:

While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.

Job Type: Full-time

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Township of Moon, PA 15108: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Computer skills: 1 year (Preferred)

Work Location: One location

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