NOTE: **This application MUST be submitted through the State of Oregon's Job Opportunities Program - Workday. Please copy & paste this link into a new browser window:
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Gold-Beach--Judicial--Curry-County-Circuit-Court/OJD-Supervisor-3--Curry-Court-Supervisor-_REQ-114603

Interviews: Applications will be reviewed after the job posting deadline. Interviews to be scheduled afterward. Currently, first round interviews are virtual.

Who we are:

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly impacts the people in our community who come to the court to have their cases resolved. We need staff who want to have impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you:

• We pay up to 99% of medical insurance premiums for full-time and part-time employees], including mental health coverage.
• The hourly equivalent for this position is $32.56 - $53.07.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. We contribute 6% to your retirement pension based off of your yearly salary after 6 months of employment.
• We will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• We conduct a pay equity analysis for candidates new to OJD based on their education and experience before every offer of employment.

Position Highlights:

The Curry County Circuit Courtis hiring a Supervisor 3 (Curry County Supervisor) to assist the Trial Court Administrator in the management of court operations.

NOTE: This position is part of a classification study. The study may result in a change to the current job profile and salary in Spring 2023.

Your supervisory responsibility is to determine, schedule, assign, and monitor the work of up to nine (9) subordinate staff and ensure the integrity of the case record in OJD’s case management system (Odyssey). In collaboration with the trial court administrator, you will determine the court’s needs, assist with questions about policy and procedures, and discuss organizational policy along with other management team members.

As a working supervisor, you will possess a body of court knowledge and will learn and understand the different court matters and case types of a general jurisdiction court. You will be the subject matter expert who will resolve the most complex case issues and questions relayed or elevated to you by your assigned staff. You will provide backup for and coordinate the work of team leads, orientation plans for new employees, and ongoing training for all assigned staff. You will take part of all phases of a new staff search, from formulating and updating position descriptions to screening and hiring.

Additionally, you will prepare and conduct performance reviews and are responsible for documenting and developing disciplinary action. It will be your responsibility to resolve work assignment and subordinate interpersonal conflicts. You will address all personnel issues within the department and keep the Trial Court Administrator aware of potential personnel problems. However, this court location is a distance of 75 miles from the Coos County Circuit Court location; the person in this position must be comfortable working independently and making decisions based on established rules and principles.

If you enjoy a variety of supervisory tasks and both understand and appreciate the significance of having our fellow community members’ court cases heard in a timely and impartial manner, we encourage you to apply.

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Instructions for Cover Letter and Work History/Resume:

Workday times out after approximately 15 minutes of no activity, and all progress will be lost. Your Cover Letter and Work History should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Failure to follow these instructions may result in rejection of your application.

Cover Letter

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and the filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and the filename should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified applicant must have at least three (3) years of recent experience supervising, directly or through lead workers, staff performing a wide variety of administrative, analytical, and technical support duties. The supervisory experience must include most or all of the following:

• special projects
• developing and updating policies and procedures,
• hiring or recommending hiring,
• training,
• assigning and reviewing work,
• evaluating performance,
• responding to staff concerns, and
• handling disciplinary actions.

AND

Possession of an Associate’s degree in business, management, or a related field.

OR

Any combination of education and experience equivalent to four (4) years that supports the knowledge, skills, and abilities for this position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience supervising staff, including training, motivating, communicating expectations, assigning and evaluating work, and handling discipline.
• Experience recognizing, addressing, and managing conflict in a business or professional setting, and also making decisions to resolve issues, complaints, or conflict.
• Knowledge of Oregon’s court system, or another similar court system, and the different court case types.
• Experience creating and developing business processes and recognizing when they should change.
• Experience making decisions related to workflow, priorities, and assignments of a work unit and individual staff.
• Experience evaluating statutory, rule, or system changes to ensure rules, processes, or procedures are compliant and meet all necessary requirements.
• Experience explaining rules, policies, procedures, and decisions.
• Experience and working knowledge of word processing, spreadsheet software, or databases.
• Possession of a valid, state-issued driver’s license and ability to obtain an Oregon’s driver’s license, as applicable, within 30 days of hire.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is not eligible for overtime compensation for hours worked in excess of 40 per work week.
• Occasional after-hours may be required.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the U.S. Department of Homeland Security’s I-9 formconfirming you are able to work in the U.S.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web pagefor additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click hereto access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Job Type: Full-time

Pay: $5,644.00 - $9,198.00 per month

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Work Location: One location

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