JOB PURPOSE

JVM is hiring a Clinical Pastoral Education Administrative Assistant to provide medical administration and program assistant services in a wide range of organizational, business, and financial operations to include but not limited to: performing data collection, computation, interpretation, and presentation.

DUTIES AND RESPONSIBILITES

• Greet patients professionally both in person and on the phone

• Check patients in and out

• Complete consult bookings as needed

• Maintain provider schedules; Open, Block, and Adjust as instructed

• Explain/process intake forms

• Procedure patients; give patient consent to sign/if patient has questions refer to provider or nursing staff

• Complete third party insurance form(s)

• Maintain correspondence, files, resident records, phone/e-mail lists and rosters. Answer telephone calls, emails, and other correspondence in a timely, professional and courteous manner.

• Draft and process required forms, presentations, certificates, bulletins, directories and calendars.

• Collect and compile data for monthly AF Form 1270, Chaplain Corps Wing/Installation Report.

• Maintain Outlook calendars for CPE Program, residents and staff.

• Manage monthly on-call duty calendars/schedules, maintain and update CPE Resident Handbook.

• Prepare student unit reports, in-processing packages, track clinical hours, input Defense Medical Human Resource System internet (DMHRSi) hours and assist with orientation set-up.

• Schedule meetings for CPE program, prepare agendas and contact participants.

• Attend meetings, type minutes and send minutes to designated participants as required.

• Assist with application process and in-processing for incoming residents.

• Maintain all applicant packages and correspondence. Prepare and distribute screening committee documents.

• Prepare and submit purchase requests (AF Form 9), request for pay letters, itineraries, memorandums, car rental justification letters, materials for consultation sessions and other documents required for guest lecturers. Work closely with contract office to arrange transportation and lodging for guest lecturers.

• Track/budget expenditures and maintain inventory of CPE supplies.

• Coordinate with site team for accreditation visits and other inspections. Arrange lodging, attain passes and submit required paperwork. Prepare binders and records for accreditation reviews and other inspections.

• Maintain equipment and complete/process work orders for repairs as required.

• Register meeting/workshop attendees and maintain up to date attendee rosters. Assist with workshops, tours, and video teleconferences.

• Plan, organize, and execute preparations for graduation: chapel, rooms for reception, photographer, food, RSVPs/invitations, seating list, VIP lists, VIP parking, musicians, and bulletins.

• Assist in administration of resident exit interviews.

• Coordinate with the Brooke Army Medical Center Department of Ministry and Pastoral Care to accomplish CPE mission requirements.

• Build and maintain a CPE Administrative Support Continuity binder.

• Participate in staff trainings and meetings activities that will help facilitate continuity among staff members and chapel programs.

• Provide administrative support for the CPE Liaison and Educator.

QUALIFICATIONS

• A high school diploma or equivalent.

• Must have experience with Microsoft (MS) Office suite which includes but not limited to: MS PowerPoint, MS Excel, and MS Word.

• Knowledge of various microcomputer equipment with the ability to input, retrieve and format data.

• Effective communication skills, both orally and in writing, to clearly and successfully deliver, receive, and understand messages.

• Contractor Personnel "CP" must possess the ability to research operational activities requiring coordination with multiple functional organizations within the Air Force as well as other civilian and federal agencies.

Scheduled Weekly Hours:

• 25 hours per week; During the months of April, May and June, the CP shall work up to 40 hours per week; The total number of hours shall not exceed 1,450 per calendar year.

Shift:

• Monday thru Friday, hours will be discussed with Government Onsite Supervisor

OTHER REQUIREMENTS:

• Must pass criminal background check.

Johnson Venture Management Solutions, Inc. is an equal opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Position is contingent upon contract award.