Columbia College Chicago is an acclaimed undergraduate and graduate institution that provides a comprehensive education in the arts, communications and public relations. We constantly aim to reach our full potential as an educational innovator, incubator of new creative practice and generator of real-world success for young creatives. We are located in the heart of Chicago, across the street from historic Grant Park, and housed in some of the most iconic buildings in the South Loop.

Columbia College Chicago a private urban institution of over 6,000 undergraduate and graduate students, four-year College offering a distinctive curriculum that blends liberal arts, creative and media arts and business is currently searching for an Associate Registrar for Records and Registration.

*Qualified applicants please apply through our Columbia careers page: https://colum.taleo.net/careersection/jobdetail.ftl?job=2200002V&lang=en

POSITION SUMMARY

Under the direction of the Associate Registrar for Technology and Operations, the Assistant Registrar for Records and Registration is responsible for managing the student registration process and maintaining the integrity of student records at the College. Additionally, the Assistant Registrar leads the process of updating the College Catalog and publishes it once per year. This position designs and implements course registration processes that ensure timely student registration for courses and eliminate barriers to student enrollment while ensuring compliance with federal, state, and financial requirements.

DUTIES AND RESPONSIBILITIES

• Supervise and lead assigned staff; conduct performance management, provide training, recommend professional development, and evaluate performance.
• Directly manage all operations related to the College Catalog, registration, academic records, final grading, and mandatory attendance reporting.
• Work closely with ancillary offices to facilitate the annual review and editing process for all policy sections of the College Catalog.
• Manage all communications to students from the Office of the Registrar regarding registration and federal compliance notifications.
• Manage all communications to faculty and staff from the records and registration team.
• Manage and/or monitor staff handling electronic transcripts to ensure quality of operations.
• Monitor staff working to maintain student records.
• Monitor the final grading process and ensure all grades are entered in a timely fashion.
• Respond to faculty concerns and questions about the final grading process.
• Manage the mandatory attendance reporting process.
• Manage permissions to workflow processes in various systems.
• Ensure student program enrollment records are up to date.
• Manage and/or monitor staff handling Immunization Compliance.
• Manage the student registration hold process to ensure the timely application and removal of registration holds.
• Manage the assignment of returning student registration times in the student information system.
• Work closely with the Academic Scheduling Specialist to facilitate a smooth registration process for students.
• Manage the registration of special populations of students such as combined degree programs, audited courses, and external partnerships.
• Serve as backup for enrollment reporting to the National Student Clearinghouse.
• Maintain and run enrollment reports for internal processing.
• Represent the Office of the Registrar as a student marshal at one or more commencement ceremonies.
• Participate in other commencement events as assigned.
• Perform other duties and/or responsibilities as assigned or required.

QUALIFICATIONS

• Bachelor’s degree from an accredited institution required; master’s degree preferred.
• Three years or more of experience in higher education administration, preferably in a registrar or enrollment management area.
• One year or more of supervision and leadership experience preferred.
• Ability to work and communicate effectively across all levels within the higher education environment.
• Experience with student information systems management, preferably within Jenzabar CX.
• Experience with the DigArc product Acalog preferred.
• Flexibility in adapting to a variety of working conditions.
• Keen critical thinking, professional judgement, and problem-solving capabilities.
• Effective organization skills.
• Experience developing training programs and manuals.
• Working knowledge of FERPA (Family Education and Right to Privacy Act).

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee and is subject to change based on the needs of the department and/or college.

At Columbia, we offer a rewarding work environment for our faculty and staff. We take pride in offering competitive benefits with affordable health, dental and vision coverage; flexible spending accounts; commuter benefit program, life and accidental, death & dismemberment coverage; paid and unpaid leave options; work/life benefits; educational assistance programs; and retirement and financial planning benefits.

We invite you to join our talented faculty and staff and become part of our collective aspiration to ensure Columbia prepares students for success in their creative fields through innovation, engagement and real-world experiences.

Additional Information

• Position subject to a background screening.
• This is a non-union position.
• This position is ineligible for overtime.

Qualified candidates of diverse backgrounds are encouraged to apply.

Columbia College Chicago is an equal opportunity employer and complies with all local, state, and federal laws and regulations concerning civil rights. The college does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, genetic information, or other protected classes under the law.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Chicago, IL 60605

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