Apprentice Job at Dallas County Community College District
Dallas County Community College District Dallas, TX
$53,000 a year
Weekly Work Hours
40
Compensation Range
Staff Range N05 Salary
Salary Minimum
$53,000.00 Annually
FLSA
United States of America (Exempt)
Position Type
Staff
Position Summary
- Provides support for day-to-day logistics and implementation related to workforce development initiatives and job pipeline opportunities, apprenticeship implementation, and other solutions-oriented activities.
- Plan and maintain work systems, follow processes and policies that enable and encourage the meeting of workforce development and apprenticeship project objectives.
- Responsible for managing the process and monitoring course files to ensure complete data in areas such as class rolls, student evaluations, course numbers, student registration functions, apprenticeship data, supply management and some accounts payable functions.
- Undertakes projects and exercises sound judgement in the preparation of highly confidential student, trainee, apprentice and training provider correspondence, reports and presentations.
Required Knowledge, Skills and Abilities
- Ability to embrace, understand and implement the purpose and the vision of the College.
- Support and logistics for workforce development, continuing education programs and/or apprenticeship projects while working collaboratively in a team environment.
- Experience collecting and maintaining required sensitive confidential documentation and data for workforce development, grant-funded and apprentice participants.
- Day-to-day experience and knowledge working with internal systems/management tools such as Excel (intermediate to advanced, preferred); Salesforce, Workday, and Colleague (preferred).
- Knowledge of processes and procedures related to workforce development training and apprenticeship structures, and management of data.
- Monitors and maintains current inventory levels; processes purchasing orders as required; tracks orders and investigates problems. Records purchases, maintains database, performs physical count of inventory, and reconciles actual stock count to computer-generated reports
- Excellent interpersonal skills and the ability to create strong professional relationships with individuals in a multi-cultural environment and welcome diversity with colleagues, staff, employer partners and students.
Key Responsibilities
- Analyze inventory supply, determining the status of timelines, and performance goals to come to a solution that best accomplishes successful project completion.
- Assist with grant-funded project activities, such as tracking and reporting of data related to trainees, apprentices, training, revenues/expenditures, and other deliverables to meet all project milestones.
- Assist with accounts payable duties, such as complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices.
- Keep track of all payments and expenditures, including purchase orders, invoices, etc. Reconcile processed work by verifying entries and comparing system reports to balances.
- Assist with apprenticeship and/or workforce development support and logistics processes and procedures, including data tracking, budgeting, and reporting.
- Responsible for transporting packages and other goods from a location to a business address including loading goods, using navigation tools to arrive at the right address and delivering parcels to the correct address.
- Set goals and motivate team members to accomplish workforce development and apprenticeship targets and milestones, delegating tasks as needed to support successful project completion.
- Experience with local, state, and/or federal grant agencies and tracking/reporting systems such as RAPIDS and Appian Cloud based platforms.
- Effectively manage team group dynamics to ensure positive work environment and achieve departmental goals.
- Disseminate information among team members and key stakeholders.
- Work cross-functionally with internal/external work groups to develop and improve multiparty initiatives for complex business projects that involve local/state/federal grants and apprenticeships initiatives.
- Provide and share knowledge for process improvements to address the effectiveness of work processes and solutions.
- Communicates appropriately with upper management regarding key initiatives, progress updates on various projects, etc.
- Maintain large, detailed database and use technology to assist within scheduled deadlines.
- Ability to understand new emerging trends related to workforce development and/or apprenticeship and prepares for changes that may occur because of these trends.
- Able to work interdependently, be a strong motivated self-starter and be a strong effective team player, committed to delivering timely results; with excellent organization skills and effectively manage multiple tasks and projects simultaneously.
- Ability to effectively use a variety of software and information systems to input, retrieve, manage data, generate reports, prepare spreadsheets/reports and inter-office communications.
- Ability to analyze problem situations, identify feasible solutions, and present recommendations in a concise, logical and systematic manner.
- Must be able to use a variety of communication skills to convey information to individuals both internal and external to the organization.
- Completes required Dallas College Professional Development training hours per academic year.
- Performs other duties as assigned.
Physical Requirements
Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities. While performing the duties of this job, the employee is occasionally required to push, lift, squat or stoop, bend and twist the body while performing essential duties. The employee must have the ability to occasionally lift and/or move up to 50 pounds.
Minimum Qualifications
- Associates Degree (preferred) or High School Diploma with two (2) years’ experience in workforce development, apprenticeship projects and/or related experience (required)
- Accounts payable, purchasing and/or invoicing experience in workforce development and/or apprenticeship projects (preferred)
- Two (2) years collecting and managing large amounts of workforce development and/or apprenticeship data and/or related experience for complex projects
- Excellent communication and coordination skills with corporate, employer partners, workforce development and industry apprenticeship (preferred)
- Two (2) years extensive experience with and knowledge of internal systems such as Datatel/Colleague-screens and/or Workday (or similar system experience elsewhere)
- Must possess a current driver’s license for travel within Dallas/Ft. Worth metroplex.
- Official transcript will be required.
*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.
Dallas College is part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression. Dallas College complies with the Americans with Disabilities and Veterans Act
Applications Deadline
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