We are paving the way for employees, management, and our community so that County initiatives and services may be realized. If you excel in the areas of communication, organization, research and analysis, administrative expertise, and you want to work in an results-oriented, empowering, agile, collaborative and human-centric environment… this is the job for you!

About Office of Human Resources (OHR) - Director's Office :

The Office of Human Resources - Director's Office is responsible for directing the design and implementation of new HR initiatives to better serve our customers and improve organizational performance in providing transformative HR solutions. This includes human resources policy development and planning, administration of human resources programs and project and relationship management.

Under the leadership of the Director, the staff of OHR work together to cultivate strategic partnerships, drive organizational change, and empower our workforce through transformative human resource solutions for the more than 10,000 employees of the County.

What we are looking for :

The Office of Human Resources (OHR) is seeking an Administrative Specialist III to serve as the executive administrative assistant to the Director. The Administrative Specialist III will be responsible for providing direct professional-level complex administrative, organizational, and operational support to the Department Director; much of which may involve highly sensitive and/or confidential matters; coordinating and triaging meetings and logistics with the Director and other department managers. The successful candidate must be intuitive, well-organized and self-starting, have the ability to use independent judgement, tact, and discretion; have experience researching, analyzing, and making recommendations as well as enjoy and thrive working in a fast-paced, dynamic, diverse and engaged work environment.

How you will contribute :

Major Responsibilities and duties include but are not limited to:

• Enhance the work of the Director though general assistance and organizational support on a daily basis.
• Optimize the Director’s time by researching, proofreading, and routing correspondence, drafting documents, compiling and analyzing data, and providing recommendations for future action to be taken.
• Providing advice and guidance on administrative policy and operational issues.
• Planning and conducting a variety of special ad-hoc unique or non-standard administrative projects and studies.
• Drafting and implementing new and/or revised standard operating procedures.
• Managing the physical operations of the department’s main office.
• Maintaining and reconciling the Director’s Office P-card.
• Serving as the Department’s HR Liaison; processing personnel transactions and facilitating new employee onboarding for OHR employees.
• Supporting the creation and execution of internal communications to department staff.
• Coordinate and manage the Director’s schedule by planning and scheduling meetings and assisting in preparing meeting materials.

This position requires exceptional oral and written communication skills, the ability to research, analyze and compile information, handle sensitive information with tact and discretion, work on multiple assignments and the ability to engage with various levels of staff – e.g. County Council Staff, Executive Staff, Department Directors, County managers and employees, and other government officials.

For additional information about our exciting benefit offerings and total reward summary, please visit https://www.montgomerycountymd.gov/HR/Recruitment/MCGCareers.html

Effective August 30, 2021 all new hires will be required to provide proof that they are fully vaccinated against the COVID-19 virus prior to their first date of employment. Individuals who are unable to be vaccinated should contact OHR@montgomerycountymd.gov to discuss possible accommodations.

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.

Minimum Qualifications :

Preferred Criteria :

There are No Preferred Criteria Assessments . All applicants will be reviewed by OHR for minimum qualifications. Those applicants who meet minimum qualifications will be rated “Qualified,” placed on the Eligible List, and may be considered for an interview.

Preference for interviews will be given to applicants with experience in the following:

• Organizing and Planning
• Research and Data Collection
• Decision Making/Problem Solving
• Customer Service
• Executive Level Administrative Support