Hosparus Health starts with a compassionate team, committed to our mission of creating more moments for our patients facing advanced illness or end of life care. Our premier model of care supports patients and their families with a holistic, team-based approach, wherever the patient chooses to call home. Hosparus Health empowers its people to provide the care our patients want to receive, with a level of service we describe as “above and beyond.” Don’t just find a job. Join our team and help us create more moments for our patients and enrich our communities with compassionate care.

Position Summary: The Administrative Coordinator provides administrative support to the SVP/Chief Medical Officer, VP Specialty Hospice Care, VP Community Hospice Care, and other staff as needed. Position Duties & Responsibilities: • Provides administrative support to the SVP/Chief Medical Officer, VP Specialty Hospice Care, VP Community Hospice Care, and other management staff. • Schedules appointments and meetings, types and maintains correspondence, including letters, meeting minutes, memos, reports and distributes as appropriate. • Organizes incoming correspondence (phone calls and mail) and alerts appropriate staff when items need urgent attention.

• Ensures meetings have necessary support to run smoothly from start to finish. This might include room set up, AV needs, greeting guests, catering, etc. • Produces timely and accurate agendas, reports, packets and minutes for meetings, as applicable. • Designs and drafts PowerPoint presentations for a variety of meeting types.

May also facilitate slide deck during meetings. • Demonstrates good working knowledge of office equipment i.e., fax, phone and email system. • Practices discretion and confidentiality on management information received in meetings or via availability of files by appropriately dispersing, or not dispersing to other staff members. • Responds to and triages complaints or concerns received from patients, families, staff or external partners.

• May also support other Executive Team members as needed. Serves as an administrative resource for the corporate office to ensure quality outcomes and ongoing efforts. • Maintains a good working relationship with all levels of staff throughout Hosparus Health. • Assists staff with meeting space/reservations for both in-person and virtual platforms.
• Coordinates and books travel needs for clinical and medical staff when needed. • Processes monthly credit card, expenses, mileage reports and invoices. • Works closely with Medical Team Scheduling Coordinator to ensure schedules are set and confirmed. Will need to serve as a back-up scheduler when the Medical Team Scheduling Coordinator is absent.
• Acts as a liaison with the credentialing company to ensure Medical Staff is credentialed and licensed. • Assists/facilitates completion of medical paperwork including, but not limited to, admissions, recertifications, death certificates, prescriptions, time sheets, billing sheets, performance appraisals, and complaint reconciliations. • Regularly attends Town Hall and departmental meetings, as well as reads Hosparus Health publications as they are distributed to stay knowledgeable on corporate events and offerings. • Maintains Notary State-At-Large services for company.
• Other duties as assigned. Position Qualifications: • High school diploma with some college preferred. • Excellent computer software knowledge and skills (including but not limited to Word, Excel, Access and PowerPoint). • Three to five years clerical experience in healthcare preferred.

Hosparus Health is an Equal Opportunity Employer. Hosparus Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


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