Encompass Community Services is seeking a passionate self-starter with strong communication, organizational, and project management skills. In this position, the IBH Administrative Coordinator will play an integral role in supporting our Integrated Behavioral Health (IBH) service area. You will report directly to the Senior Manager of residential programs who oversees both mental health and SUD residential programs within our IBH service area.

Minimum Qualifications & Requirements

A combination of experience, education, and/or training which demonstrates the following knowledge, skills, and abilities:

• Strong work ethic, highly organized, with fine attention to detail
• Self-motivated, impeccable follow through
• Highly organized and efficient with ability to handle multiple priorities and tight deadlines
• Willingness to take direction and learn; ability to take the initiative and think creatively.
• Communicate effectively verbally and in writing. Writing sample required during interview.
• Ability to model using MS Excel; analyze and apply qualitative and quantitative data to support program development.

Essential Functions

• Administrative Support: Provide support to Encompass IBH programs including managers, senior managers, and the director. Ensure administrative procedures are consistently followed and completed within required timelines. Assist with planning, facility procurement, and coordinating meetings, trainings, and events.
• Data & Information: Support with monitoring continuing education requirements and training plans for all IBH employees registered with the BBS and/or SUD certifying agencies. Support managers with collecting employment requirements including proof of CPR and vaccinations and work with HR to ensure data is uploaded into appropriate data platforms. Work across departments to create and/or identify an on-line scheduling platform for our residential on-call workers.
• Special Projects: Oversees special senior/executive level projects and interpedently executes special strategic projects, research, and assignments.
• Cross-Program Coordination: Support leadership with onboarding new employees and ensuring that pre-hire requirements and initial trainings are completed. Assist with service area-wide communication, including summarizing updates and supporting program staff with the location of information within agency and external archives. Analyze current work systems and develop new/improved work flows.

Schedule

The IBH Administrative Coordinator position is full time with typical working hours. Some evening and weekend hours might be required on a rare basis if there are special events or stakeholder gatherings.

Start Timeframe

We are seeking to fill this position by January 1, 2022. Some start-date flexibility will be considered for the right candidate.

Work Location

The IBH Administrative Coordinator position is based in Santa Cruz, California. Hybrid work arrangements are available.

Wages & Benefits:
Our total compensation package includes a comprehensive medical and dental insurance plan for full time employees, 403(b) retirement plan, paid holiday, sick time, and 17 days of paid vacation, pro-rated for positions less than 40 hours a week.

Encompass Community Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. We are committed to excellence through diversity and strive to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all clients and employees.

Our programs recognize the value of racial, ethnic, cultural and linguistic diversity and strive toward a culture of trauma-informed practice, with the overarching goal of ensuring that all services promote healing, and integrate the values and standards of providing culturally and linguistically appropriate services.

About Encompass Community Services

Encompass Community Services, the largest provider of health and human services in Santa Cruz County, provides a wide range of services related to family & social wellbeing, early childhood education, behavioral health, housing, and more. Every day through these services we work to make health, education, and housing more equitable for all people in Santa Cruz County. For more than 40 years, our work has touched generations by helping people have access to education, rebuild relationships, restore their health, and regain dignity. For more information about Encompass Community Services, visit www.encompasscs.org.