Post Date: 10/12/2022 Posting ID: 2022-0037 Close Date: Until Filled

ADMINISTRATIVE ASSISTANT (SOLICITOR’S OFFICE)

Full Time

$14.43/hour – Non-Exempt

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Position Overview:

The purpose of this classification is to assist the department head in daily activities, providing both clerical and financial support, to ensure smooth and efficient departmental/office operations. Employees in this classification also serve as lead worker to other clerical staff in office.

Principal Duties and Responsibilities (Essential Functions**):

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Maintains financial information in a confidential manner; prepares and maintains complex financial files; oversees monies and accounts in accordance with state bookkeeping and auditing procedures; prepares monthly and year-end financial reports; collects and receipts monies received; maintains records and balances funds.

Answers the telephone; receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments.

Types, processes, prepares and maintains correspondence, charts, forms, reports, studies, schedules, logs, handbooks, evaluations, records, or other materials; photocopies, faxes, and distributes documents.

Researches and compiles information for reports; calculates employee leave information; enters data into computer.

Performs accounts payable, accounts receivable, and payroll bookkeeping; maintains account balances; handles and maintains petty cash fund; makes bank deposits.

Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards.

Files office correspondence and other records; maintains records of various kinds of work done by the department.

Maintains inventory of supplies; orders or requisitions supplies as needed; obtains bids.

Assists in processing incoming and outgoing mail.

Schedules conferences and meetings; attends meetings.

Prepares, implements, and administers office procedures; establishes and administers office goals; ensures compliance with policies and rules.

Sets up interviews with prospective employees; checks employee references; trains employees on department policies and procedures

Prepares or completes various forms, reports, correspondence, or other documents.

Receives various forms, reports, correspondence, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.

Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, or other software programs.

Communicates with supervisor, employees, other departments, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Maintains copiers and office equipment.

May record and transcribe meeting minutes; prepares agendas.

ADDITIONAL FUNCTIONS

Provides assistance to other employees or departments as needed.

Performs other related duties as required.

Valid Georgia Driver’s License

MINIMUM QUALIFICATIONS

High school diploma or GED; supplemented by college level course work or vocational training in office technology; supplemented by three (3) years previous experience and/or training that includes administrative and clerical work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Administrative Assistants assigned to the Tax Assessor’s Office must possess and maintain a valid certification as an Appraiser I as defined by the Georgia Department of Revenue, Property Tax Division, Rules and Regulations.

We are an equal opportunity.