GROW YOUR CAREER WITH OUR TEAM! Mariani Enterprises, LLC has an opening for a full-time Administrative Assistant to work in a hybrid environment working remotely and in our Lake Bluff, IL location.

ABOUT MARIANI ENTERPRISES, LLC:

Mariani Enterprises, LLC has built its business across more than 60 years and three generations, establishing itself as the industry leader in residential landscape. Headquartered in Lake Bluff, Illinois, Mariani’s reputation for impeccable design creativity, build excellence and high touch service puts them in their own category. Their work grows out of their mission-to create and maintain unique, quality environments for the benefit of their clients and community. The results include long-standing, multi-generational client relationships, career development opportunities across all disciplines, best of class certifications (ISO 9001) and industry accolades (NALP, ASLA, ILCA, PLN, LUXE RED, etc), and exponential market growth now happening nationwide. Add in Mariani’s exceptional work culture and their growth potential is unsurpassed.

POSITION SUMMARY:

Provide administrative support for the Maintenance business unit, including coordinating direct mailings and working on special projects for the entire organization. This position interacts with a diverse group of important external clients as well as internal contacts at all levels of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions of this position include, but are not limited to, the following:

• Familiarize yourself with and follow all company policies, procedures, and work standards.
• Provide administrative support for the all business units, including data entry, typing correspondence, report generation, and filing.
• Responsible for New Lead calls and processing through our system.
• Perform data entry in Asset on a daily basis, including proposal entry, change orders processing, and process status updates including STP (Sending to Production).
• Responsible for reception and telephone duties, including all essential front office procedures.
• Produce accurate and timely client proposals, invoicing, subcontractor proposals and subcontractor invoicing.
• Gather and distribute information for signed proposals/contracts.
• Prepare and process renewals for Maintenance clientele.
• Responsible for ordering and maintaining supplies for the 900 office as needed.
• Prepare, photocopy, email and fax information and documents as needed or requested.
• Type and distribute, upon review and approval, client correspondence, reports, and projects.
• Coordinate departmental correspondence, reports, memos and projects to facilitate ongoing communications and efficient departmental operations.
• Maintain records, organize filing and archive system to facilitate the expeditious retrieval of information.
• Handle confidential and non-routine information.
• Work independently and within a team on special and nonrecurring, as well as ongoing, projects.
• Ensure efficient process and information flow for workload requirements.
• Complete work within appropriate timeframe in order to prevent backlog.
• Consistently evaluate work and determine if further steps are needed to meet internal and external client expectations.
• Prepare and research information to determine process issues as requested by management.
• Maintain high standard of quality of all work performed.
• Communicate problems, client concerns, associate matters, etc. to the Administrative Support Supervisor and/or Manager in a timely manner.
• Participate in departmental and training meetings.
• Arrive for each work day on time and prepared.

EDUCATIONAL REQUIREMENTS:

• HS Diploma

KNOWLEDGE AND SKILL REQUIREMENTS:

• At least 2 years experience in an administrative support role or professional working environment.
• Previous experience in the landscape industry preferred.
• Demonstrate strong proficiency in Microsoft Word and Excel.
• Demonstrate a strong attention to detail and problem solving.
• Demonstrate strong communication skills, both verbal and written, with Mariani associates and clients on a consistent basis.
• Knowledge of landscape terminology as demonstrated by work experience preferred.
• Ability to plan, prioritize, and organize a diversified workload.
• Demonstrate flexibility to perform duties wherever volume deems it necessary.

WORKING CONDITIONS:

Work requires intermittent physical activity including bending, reaching and prolonged periods of sitting. Responsibilities may require evening and weekend work in response to client needs and deadlines. .

BENEFITS FOR FULL-TIME ASSOCIATES:

• 401(k) plan with company match
• PPO & HMO health insurance options
• Dental insurance
• Vision insurance
• FSA
• Long-Term Disability and Life Insurance
• Paid time Off
• 7 paid Holidays per year including discretionary year end holiday shut-down
• Tuition Reimbursement (after one year of service)

For more information about Mariani, please visit our website at www.marianilandscape.com.

Mariani is an Equal Opportunity Employer. M/F/D/V