JRS/USA Administrative Assistant (Part-time)

Job Description

Job Title: Administrative Assistant (Part-time)

Department: Operations

Location: El Paso, TX

Supervisor: Border Program Manager

Jesuit Refugee Service/USA

The mission of Jesuit Refugee Service/USA (JRS/USA) is to accompany, serve, and advocate for refugees and forcibly displaced persons. JRS works in more than 50 countries worldwide to meet the educational, health, psycho-social and emergency needs of over 1 million refugees and other forcibly displaced persons regardless of race, ethnic origin or religious beliefs. For more information about JRS/USA please visit our website: www.jrsusa.org.

Job Description

JRS/USA is searching for an experienced, reliable, and task-oriented Administrative Assistant. The Administrative Assistant will be responsible for performing a number of administrative duties for JRS/USA Border Program staff. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a timely manner. This position reports to the Border Program Manager and is based in El Paso, TX. This is a part-time, hybrid (in person-work from home) non-exempt role, requiring no more than 20 hours of work per week.

Responsibilities

• Assist with preparing and editing documents including correspondence, memos, and emails
• Document processes as needed
• Organize and maintain files
• Enter and update information in relevant databases in a confidential manner
• Create activity reports as needed
• Process expense reports as assigned
• Manage Border Team calendar
• Receive deliveries; sort and distribute incoming mail
• Process outgoing mail and shipping packages
• Maintain supplies inventory by checking stock to determine inventory level and placing orders for supplies
• Schedule and coordinate logistics for appointments and meetings
• Arrange travel as assigned
• Assist with other projects as needed
• Ensure office space is organized and clean, including kitchen and office supply area
• Monitor and submit office service requests

Qualifications

• High school diploma or Associates degree required
• Minimum 3 years of experience as an administrative assistant
• Bilingual English-Spanish preferred
• Proficiency in MS Office suite
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Authorized to work in the U.S.

To apply please submit your resume and cover letter on www.indeed.com

JRS/USA is an Equal Opportunity Employer, JRS/USA does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, sexual orientation or any other characteristic protected by the law. We welcome applicants from a diverse spectrum of qualified candidates.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Work Location: Remote

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