Administrative Assistant Job at Helen Keller Services
Must live in Baton Rouge, Louisiana. This position will be remote in this location.
SUMMARY
The Administrative Assistant position provides assistance for the regional office. This position is responsible for managing daily office procedures to support the Region 1 & 6 Regional Representatives.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Provides administrative support to regional office and regional representative including answering emails, answering telephone calls, drafting memos, typing and faxing documents.- Creates, maintains, and manages financial record keeping, reports, files and data including travel reimbursements.
- Organizes and processes work in a timely manner, including responding and follow up to requests from consumers, service providers and others.
- Organizes and maintains consumer files.
- Responds to all inquiries in a timely, customer friendly manner.
- Prepare and process reports in a timely manner.
- Manage data in File Maker Pro. Run reports as needed.
- Maintains the general office area, including office equipment.
- Orders and maintains office supplies.
EDUCATION and/or EXPERIENCE
High school graduate/equivalent; college or secretarial school graduate preferred.
Minimum of three year's work experience in secretarial, clerical or administrative capacity.
Excellent computer skills including proficiency is Microsoft Office (including MS Word, Excel, PowerPoint) and Internet Explorer. Experience using MS Access and/or File Maker Pro a plus.
Knowledge of office general equipment and procedures.
Must be extremely organized, professional, detail oriented and self-motivated.
Experience in working with the deaf and/or blind community (or individuals) a plus.
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