Administrative Assistant Job at Avatar Partners, Inc.
Administrative Assistant
This is a part-time administrative assistant position in Virginia Beach, VA. You will be working for the President of a leading, dynamic software company to support his calendar, events, and activities, approximately 20-30 hours per week.
Responsibilities:
· Coordinate and schedule meetings and maintain MS Outlook calendar
· Complete expense reports
· Coordinate and schedule travel, events, and activities
· Coordinate vendor requests
· Organize paperwork/mail
· Complete paperwork and documentation including filing, records, and reports
· Regularly communicate with President on high priority activities
· Complete projects on behalf of President
Qualifications:
· 5+ years’ experience as a personal or administrative assistant
· Proficient knowledge of Microsoft Windows Outlook, Teams/Zoom, PowerPoint, Word, and Excel
· Organized, Flexible, Adaptable Proactive Self-Starter requiring minimal hands-on management
· Detail-oriented with impeccable follow-through
· Creative, out of the box thinker - able to anticipate the needs of Management and offer solutions before they are anticipated
· Excellent problem solving and critical thinking skills
· Great communication skills composing professional emails, messages, in-person meetings, and phone calls
· Positive attitude with strong relationship skills
· Works well in a demanding and fast-paced environment
· Superior work ethic with impeccable attendance and punctuality
· Extremely discreet and sensitive with confidential information
· Able to prioritize tasks effectively
· Consistently execute tasks with a high level of accuracy and quality
· Must have reliable transportation
· Desirable: DoD/Military experience
Job Type: Part-time
Schedule:
- Day shift
- Monday to Friday
Application Question(s):
- This position is part-time 20-30 hours per week, based in our Virginia Beach, VA office. Is this acceptable to you?
- What is your proficiency level in Microsoft Outlook, Excel, and Word?
- Do you have any experience with the military or DoD? If yes, please describe:
- Please specify your desired hourly pay range:
- What is the best email address and phone number to reach you at?
Experience:
- Administrative Assistant: 4 years (Preferred)
Work Location: One location
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