The ideal candidate will bring:

• Basic skills in Microsoft Excel and Outlook;
• Proficiency in data entry using automated systems and software;
• Ability to maintain a high level of accuracy and attention to detail in preparing and entering financial information and in the completion of alphabetical or numerical filing;
• Ability to handle sensitive and confidential information;
• Ability to work independently and follow directions on assigned tasks; ability to follow a process consistently and without deviating; ability to learn new processes;
• Flexible; Strong organizational skills and ability to prioritize; attentive and accountable to deadlines; ability to take initiative, plan and stay focused; dependable;
• Strong communication skills; ability to work effectively with people both internally and externally;
• Quality-oriented – demonstrates accuracy, thoroughness and attention-to-detail; and
• Ability to utilize active listening skills and follow directions (hear, process and understand).

Essential Job Functions:

• Monitor the accounts payable mailbox; respond to emails when necessary;
• Enter invoices for approval into our internal accounts payable portal in a timely manner;
• Pull invoices to accounting system once approved by manager, ensuring accuracy of coding and dates for timely payment;
• Prepare daily cash payments for all companies and ensures invoices have been received for those payments;
• Prepare check run weekly for all companies to ensure that vendors are paid on time and assists with printing and scanning checks;
• Assists Staff Accountant with freight vendor invoices;
• Prepare wires weekly for international vendors;
• Reconcile all vendor payments properly and timely;
• Maintain vendor cards within our system including setting up new vendor ensuring proper documentation is received and terms are accurate;
• Provide Controller/Director of Finance and VP of Finance with weekly updates on accounts payable status and what will come due in the next week or two;
• Update AP SOPs related to their job function;
• Assist in external and internal audits to ensure compliance related to AP;
• Protects company assets through the proper management of asset files and adherence to company policy with regard to information security and management.

Education:

• High school diploma required. Accounting courses preferred;
• 1-3 years’ experience in accounts payable.

Working Conditions:

• Normal office environment with little exposure to excessive noise, dust, temperature and the like.
• Position requires sitting for extended periods of time, standing, visual acumen, and manual dexterity for working with computer keyboards.
• Position may require additional hours as workload dictates.
• Position requires presence in the office consistent with the company’s Work from Home policy and whenever necessary to fulfill the functions of the role.

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