Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best. Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.

Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.

In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees’ external pursuits.

We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here. If you would like to join Aesop, we invite you to peruse our current career opportunities.

POSITION PURPOSE

The Accounts Payable Officer is primarily responsible for processing and payment of supplier invoices, administration of

corporate credit cards including monthly reconciliation, entering and payment of employee reimbursements and maintaining

the petty cash process for the Americas retail operations.

MAIN RESPONSIBILITIES

Accounts Payable

• Timely and accurate entry of approved, coded, supplier invoices to the accounting system

• Preparation of weekly payment batches, sending of remittance advice and associated summary reporting

• Co-ordinate the approval of all invoices, ensuring that company policy around approval limits etc. are followed

• Perform monthly supplier reconciliations for key supplier accounts to ensure accuracy

• Monitor direct debit payments from bank accounts, ensuring they remain accurate and are amended where necessary

• Primary point of contact to external suppliers for resolving payment queries

• Assist colleagues with queries regarding GL coding

• Administer store petty cash and staff personal expense processes including monitoring approval deadlines for timely

reimbursement of petty cash expenses at all retail locations

• Maintain a working knowledge of sales and use tax requirements and ensure that invoices entered into the accounting

system are coded for sales and use tax accurately

Credit Card Administration

Maintain internal company credit card process, including:

• Setting up and maintaining all staff cards on Expensify (or other credit card administration system)

• Enter credit card transaction details into the accounting system

• Manage the issue of new and replacement credit cards along with the cancellation of credit cards for terminated

employees

• Reconcile all credit card transactions back to approved expense reports and payments of credit card balances

• Assist card holders with transactional queries

Month and Year End

• Prepare supplier aging analysis and comment on movements and anomalies

• Assist in providing analysis and insights into the P&L and Balance Sheet movements

• Assist certain balance sheet reconciliations for applicable areas (accruals, prepayments, petty cash etc.)

Administration

• Maintain a well organised and timely filing process for supplier invoices and other related documentation (including W9s, New Supplier Forms etc.)

• Maintain relevant finance templates and listings, and update as necessary

• Prepare and send 1099 forms (and other tax related items) annually

• Prepare and maintain appropriate process documentation for each area of the role. These should be updated and

improved as systems and requirements change

Business Development and Ad-hoc Projects

• Work towards the continual pursuit of process improvements across the Accounts Payable function

• Be mindful of the impacts of large scale business changes, including changing banks, ownership, payment

authority/signatories, to ensure that all areas of the role can be accommodating to such change

• Assist, where possible, with the requirements of due diligence, audits, grant applications etc. that may occur from time to

time

• Assist with other ad-hoc accounts payable projects and tasks as they arise

KEY AESOP CAPABILITIES

• Execution: Taking accountability for achieving goals, and tenaciously completing work of consistent excellence

• Client Focus: Ensuring internal and external client needs are considered when making decisions.

• Creativity & Change: Promoting change and creative improvement and adapting effectively to new approaches.

KEY CANDIDATE REQUIREMENTS

• 1-3 years relevant experience in accounts payable, bookkeeping and/or a similar role

• Qualification in Accounting or related field

• Outstanding communicator and a solution focused problem solver, with an ability to proactively present and escalate

• matters to management when required

• An exceptional eye for detail

• Ability to adapt to change and continuous business improvement

• Proactive and methodical approach to work

• Experience with NetSuite or other cloud-based ERP an advantage

• Strong excel skills

• Experience in retail an advantage

COMPANY BENEFITS

The annual base salary range is $60,000 – $70,000, plus company benefits, bonus and annual merit review eligibility. Actual salaries will be based off years of experience, skills, competencies qualifications.

• Competitive medical, dental and vision insurance with fully company paid options

• Hybrid working arrangements

• 401k savings with company match

• Generous employee discount

• Up to 12 weeks of fully paid parental leave

• Starting with 20 days of vacation and personal leave with annual tenure increases

• Paid volunteer leave

• 6 free coaching and 6 free therapy sessions for employees and up to three family members per year

• Subscription to meditation programming through Headspace