Job Title: Accounts Payable Clerk

Department: Accounting & Finance

Job Summary:

The accounts payable clerk position pays a company's bills on time and makes sure the company is being billed the proper amounts, accounts payable invoices are properly coded and approved for processing. This position will be answering accounts payable queries and reconciling supplier statements. They typically have knowledge of general accounting and budgeting.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices

• Reconciles processed work by verifying entries and comparing system reports to balances

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries

• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation

• Ensures credit is received for outstanding memos stop payments op-payments or purchases order amendments

• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks

• Maintains accounting ledgers by verifying and posting account transactions

• Verifies vendor accounts by reconciling monthly statements and related transactions

• Maintains historical records by microfilming and filing documents

• Disburses petty cash by recording entries and verifying documentation

• Reports sales taxes by calculating requirements on paid invoices

• Protects the organizations value by keeping information confidential

• Updates job knowledge by participating in educational opportunities

• Accomplishes accounting and organization mission by completing related results as needed

Required Skills/Abilities:

• Proficient in written and oral communication skills according to skill requirements

• Possess strong computer skills, able to read, write, and comprehend written instructional documents

• Ability to function well in a high-paced and at times stressful environment

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals from a financial perspective

• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume

• Ability to apply concepts of introductory algebra and geometry

• Proficient Microsoft Office productivity suite

• Good organizational skills, including the ability to multi-task and priorities, to manage multiple accounts

• Strong verbal communication skills, including active listening and telephone manner

• Interpersonal skills, including conflict resolution, for building strong relationships with suppliers, contractors, and business partners

Education and Experience:

• High school diploma, GED, or equivalent required

• Bachelor's degree in accounting, finance, or related field preferred

• At least two years of related experience required

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer

• Occasional periods of prolonged exposure to loud noises

• Ability to lift up to 25 pounds at times

• Ability to stand, walk, and reach with arms and hands as necessary

• Ability to hear and see to position and safety requirement levels

• Occasional exposure to elements such as heat, cold, noise, dust, dirt, and chemicals

Special Qualifications/Requirements:

• Must be able to successfully pass as required a federal, state, or local government's background investigation

• Spanish Speaking Preferred

Disclaimer:

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Job Description last Updated: 06/28/2022