2023/2024 Attendance Secretary-High School (STHS) Job at Gresham Barlow School District
Gresham Barlow School District Gresham, OR 97030
$22.74 - $31.15 an hour
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License and evidence of insurability
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Criminal Justice Fingerprint Clearance
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Prior job related experience with increased responsibility
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High School Diploma or equivalent
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Bilingual preferred
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Skills to operate standard office equipment including use of basic computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation, administer first aid. Knowledge of rules and regulations related to assigned school, basic budgeting, financial and statistical record keeping, standard office equipment. Abilities to understand and carry out oral and written instructions, interact with persons of different age groups and cultural backgrounds, maintain confidentiality pertaining to personal information about employees, students and parents.
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Compiles and distributes a daily list of absentees and tardy students
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Checks in students returning after absence and issues admittance slips
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Follows up on unexcused absences with telephone calls or letters
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Composes documents (i.e. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
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Evaluates situations (i.e. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing personnel for resolution
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Monitors assigned activities and/or program components (i.e. attendance program budget, etc.) for the purpose of ensuring compliance with financial, legal and/or administrative requirements
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Processes documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties
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Responds to inquiries of staff, the public, the parents and/or students for the purpose of providing information and/or direction as may be required
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Assists parents in the registration and entry of new students to the school
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Supervises students for the purpose of monitoring students referred for disciplinary actions
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Supports principal and/or other school administrative personnel for the purpose of providing assistance with their administrative functions
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Maintains students’ permanent records for students enrolled and will request or transmit student records according to administrative
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Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities
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Prepares written materials (i.e. brochures, newsletters, etc.) for the purpose of conveying information regarding school and/or district activities and procedures
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Assists with the transportation needs of students, including walking them to and from the bus, supervision of students on the way to and from the bus, supervision of loading and unloading of busses, arranging for the transportation needs of students
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Ability to:
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Sit, stand or walk for prolonged periods of time
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Talk and hear conversations
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Use precise control of fingers and hand movement, often in a repetitive movement such as keyboarding
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Reach for and handle objects
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Use close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
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Regularly focus on a computer screen
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Bending, stooping, kneeling and lifting up to 15-45 pounds may also be required on occasion
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Maintaining regular and punctual attendance. In case of an absence site and/or district protocol for reporting absences is followed
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Maintaining appropriate confidentiality regarding information relating to students, staff, and district operations
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Dress in a professional and appropriate manner for the assignment and the work setting
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Exercising prudent judgment
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Work independently in the performance of routine duties
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Follow all District policies and work procedures
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Utilize the District’s electronics systems and applications only for purposes related to the position
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Participate in required meetings and trainings related to the position
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Cultivate and model a respectful working and learning environment
JobID: 1924
Position Type:
Classified/Secretary-Attendance-STHS
Classified/Secretary-Attendance-STHS
Date Posted:
5/11/2023
5/11/2023
Location:
Springwater Trail High School
Springwater Trail High School
Application Deadline: In-District Bargaining Unit Members May 17, 2023. If position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled.
Projected Start Date: Approximately August 25, 2023. Exact date to be determined by the district.
6.5 hours/day, 191 days/year
Salary Range 13 $22.74 to $31.15/hour
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the desired qualifications as described in a job description. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't believe you meet every one of our desired qualifications described. If you are unsure whether you meet the desired qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities.
POSITION SUMMARY: The job of “Attendance Secretary-High School” is done for the purpose(s) of providing clerical support to school site administrative functions; conveying information regarding school and/or District functions and procedures; ensuring compliance with financial, legal and administrative requirements of assigned functions.
MINIMUM QUALIFICATIONS
Education, Training, Experience, Licensure and Certification
PREFERRED QUALIFICATIONS
SPECIAL KNOWLEDGE/SKILLS:
MAJOR RESPONSIBILITIES AND DUTIES
PHYSICAL REQUIREMENTS:
WORKPLACE EXPECTATIONS:
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
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